Undergraduate Program Administrator

Job Summary:

The Undergraduate Program Administrator works in collaboration with the Director of Undergraduate Studies, the Assistant Director of Undergraduate Studies, and other academic members of the advising team for Archaeology and Social Anthropology. The Undergraduate Program Administrator also serves as Catalog Coordinator for the Department of Anthropology. 

Job-Specific Responsibilities:
Undergraduate Advising:
The Undergraduate Program Administrator establishes and implements procedures for ensure smooth functioning of the undergraduate program, comprising between approximately 40-60 students.

• Advises current and prospective Anthropology concentrators on concentration requirements and other aspects of curricular planning.
• Participates in and represent Anthropology at college-wide events for undeclared students organized by the Office of Undergraduate Education. and the Advising Programs Office.
• Liaise with the Advising Programs Office and the Office of Undergraduate Education.
• Organize and promote undergraduate events for concentrators, interested students, and department members. 
• Serves as an expert resource for faculty, students and the external community concerning information on the University curricular structure, the Anthropology concentrations (Archaeology and Social Anthropology), related concentrations, and all matters concerning advising.
• Maintains forms, student sites, and undergraduate section of the department website.
• Advises students on funding for term-time and summer research experiences.
• Serves as a liaison with Concentration Advisers about the progress of Anthropology concentrators. Supports ongoing assessment of the undergraduate program.
• Manages senior thesis deadlines, evaluations, and archiving and arranges for reading of honors theses.
• Coordinates and designs communications to concentrators including production of Undergraduate Program publications (hardcopy and web-based) and serve as listserv administrator.
• Develops and monitors the Undergraduate Office budget and manages the department's undergraduate student awards.
• Updates and monitors concentrator records, using electronic degree audit and maintaining student files. Apprises students of their progress in meeting concentration requirements, and compiles materials for degree meetings including calculating grade averages for honors candidates.
• Ensures that the Undergraduate Office is in compliance with University policies, including student privacy and grading, and ensures the integrity of undergraduate student academic data.
• Serves as a liaison with past concentrators and maintain departmental alumni database
• Completes special projects related to the Undergraduate Program for the Director of Undergraduate Studies. Performs other duties as assigned.

Catalog Coordinator & RoomBook Administrator:
The Undergraduate Program Administrator establishes and implements procedures for accurate reporting on Department of Anthropology courses.

• Maintain Anthropology course listings in my.harvard.edu.
• Responsible for the submission of preferred meeting times and locations for Anthropology courses and oversees departments classroom scheduling for courses using EMS RoomBook.
• Completes special projects related to the program curricular offerings for members of the faculty.
• Maintain master course catalog for the department.
• Serve as an expert resource for matters related to classrooms, course scheduling, FAS course policies, etc. Liaise with the FAS Registrar's Office.
• Coordinate the collection and reporting of 3-year teaching plan for Archaeology and Social Anthropology programs.

Qualifications

Basic Qualifications:

3+ years of experience in a higher education setting, with experience in student services.

Additional Qualifications and Skills:

Bachelor's degree, experience working with students in a higher education environment and experience using student information systems preferred. Experience at Harvard a plus. Must have superior organizational skills and be able to handle multiple tasks simultaneously and meet deadlines in a busy, complex environment with competing priorities. Must have excellent written and verbal communication skills and possess impeccable attention to detail. Must be able to work independently with minimal supervision, and to communicate and work effectively with a range of personalities and styles. Flexibility, adaptability and a "customer-service" orientation are essential. This position requires sound judgment, tact, maturity and poise, and the ability to handle highly confidential information with a high level of discretion. Must be proficient in standard office software, including Word, Excel, SharePoint, e-mail and calendar systems, and must be comfortable with learning to use new software, both stand-alone and web-based.

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:

  When applying for this position please submit a cover letter.
  
  All formal offers will be made by FAS HR.
  
   

Work Format Details

This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 055. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.