Editorial Assistant III

Job Summary:

The Editorial Assistant III supports two publication programs of the Project on Cold War Studies at the Davis Center for Russian and Eurasian Studies. The Journal on Cold War Studies, a quarterly peer-reviewed publication, and the Cold War Book Series. The journal and book series are designed to encourage historical reassessments as well as the use of archival evidence to test social science theories. The Journal of Cold War Studies features peer-reviewed articles based on archival research in all parts of the world that figured prominently in the Cold War. More than 400 manuscripts are submitted to the JCWS each year for possible publication with only 8% accepted for publication. Volumes in the book series, which also draw on newly available archival materials, are chosen in a rigorous, two-stage review process, similar to the process used for all articles in the journal. This position reports to the Director of the Project on Cold War Studies.

Job-Specific Responsibilities:

Coordinates Peer-Review Process for Journal on Cold War Studies under broad direction from the editor.

• Handles all correspondence with authors, manuscript reviewers, and others who contact the JCWS, including publishers. book reviewers, and (if necessary) book authors.
• Provides daily updates to editor on manuscript reviews, the status of manuscripts, and the scheduling of publication.
• Prepares accepted article manuscripts for editing in accordance with the journal’s guidelines for footnotes, dates, spellings, etc.
• Coordinates book review section. Formats and standardizes book reviews for editing.
• Works with authors and MIT Press representatives to resolve any potential glitches in texts.

Coordinates peer-review process for Cold War Studies Book Series.

• Handles all correspondence with authors and reviewers of book manuscripts.
• Prepares accepted book manuscripts for editing in accordance with the book series guidelines for footnotes, dates, and spellings.
• Works with representatives of Rowman & Littlefield to resolve any glitches in the preparation of manuscripts for editing and publication.

Administrative Support

• Oversees the tasks of student research assistants in conjunction with program director. Assigns any specific tasks to students as required by outstanding problems with manuscripts
• Helps the editor with basic maintenance on the Cold War Studies website.

Working Conditions:

There is a hands-on requirement to process incoming and outgoing manuscripts, books, and professional journals. As such, this position handles light weight packages and requires an on-campus presence. This is a 21 hour per week position.  

Physical Requirements:

Handles incoming and outgoing mail: manuscripts, books, and professional journals. 

Qualifications

Basic Qualifications:

Three years of related experience.

Additional Qualifications and Skills:

Bachelor’s degree preferred. Excellent written and verbal communications skills, including the ability to draft letters on an ad-hoc basis and, when necessary, to deal with authors over the phone. Mastery of Microsoft Office, Adobe Acrobat, and other standard software is essential. An advanced degree and knowledge of one or more foreign languages are preferred but are not required.

Additional Information

• Appointment End Date: this is a term position with an end date of 7/31/28
• Standard Hours/Schedule: 21 hours per week
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
• Pre-Employment Screening: Identity
• Other Information:
  • All formal offers will be made by FAS Human Resources

Work Format Details

This position has been determined by school or unit leaders that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 053. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information. 

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: 

• Generous paid time off including parental leave 
• Medical, dental, and vision health insurance coverage starting on day one 
• Retirement plans with university contributions 
• Wellbeing and mental health resources 
• Support for families and caregivers 
• Professional development opportunities including tuition assistance and reimbursement 
• Commuter benefits, discounts and campus perks 

Learn more about these and additional benefits on our Benefits & Wellbeing Page. 

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.