7 administrative assistant jobs found

Job Summary: The Finance Associate provides support for finance and pre-award activities within the Finance and Research Administration team in the Immunology and Infectious Diseases department. Working closely with the Finance and Research administration team, including Grants Managers, Principal Investigators (including Faculty and other Researchers), and colleagues across the central Accounts Payable teams, the Finance Associate supports key finance, compliance, and accounts payable functions as well as proposal and budget preparation for Principal Investigators. The role focuses on accurate execution of established processes under guidance, timely competition of recurring administrative and financial tasks, and strong collaboration between a variety of stakeholders. The Finance Associate provides excellent coordination and customer service support while maintaining a strong knowledge of finance and compliance. The ideal candidate has a willingness to learn a variety of...

The Office for Research Initiatives and Global Programs at Harvard Medical School oversees inter-departmental and inter-institutional research initiatives, fellowship programs, research cores, and education and training programs. Spanning about 40 different programs implemented by 50+ faculty and staff through an annual budget of about $30M, the Office for Research Initiatives and Global Programs is seeking a Part-Time Financial Associate to support our growing portfolio. Reporting to the Assistant Director for Research Administration and Finance and supporting a team of three finance and grants professionals, the Financial Associate will be responsible for daily financial transactions including invoice payments, accounting adjustments, and expense review. The ideal candidate will bring outstanding organizational skills, attention to detail, and an appreciation for structured financial processes.  Key duties and responsibilities of the Financial Associate include: Invoice...

Job Summary: Independently perform financial analysis to support department’s role in assisting management with financial planning efforts, budget analysis and monthly reporting. Job-Specific Responsibilities: The Office of Finance and Administration in the Office of the President and Provost (OPP) supports OPP’s finance, administration, and operations objectives. OPP’s Finance and Administration’s portfolio of clients includes central administrative units (20+ units), central University-wide institutions (8 Allieds/Affiliates), and University-wide Initiatives and interfaculty initiatives (32+ initiatives). OPP Finance and Administration directs the financial and strategic planning related to the annual budget development, multi-year plan, reporting, quarterly and year-end closes, accounting, compliance, and stewardship.  OPP F&A also provides administrative oversight related to organizational reviews and approval of FTEs (1200 FTEs), rationalization/organization of...

The Financial Aid Office at Harvard Medical School provides comprehensive financial counseling and support to more than 650 M.D. students, as well as students enrolled in HMS master’s programs. The office administers a $42 million M.D. financial aid program designed to reduce financial barriers to an HMS education. Funding is derived from a combination of institutional, federal, and private sources. More than $20 million in institutional need-based scholarship funding is awarded annually to HMS students, along with over $2 million in institutional need-based loan funds. Eligibility for institutional aid requires a thorough assessment of both student and parental financial resources. In addition, the office supports approximately 275 master’s students through the administration of federal financial aid programs. The Financial Aid Office is committed to delivering the highest level of customer service while fostering a positive, supportive, and team-oriented work environment. The...

Reporting to the Director of Research Finance, this full-time position in the Office for Sponsored Programs (OSP) is responsible for the cash management and post-award operations within Research Finance.  Cash responsibilities include drawdowns and reporting for Federal letters of credit, processing sponsored payments, and accounts receivable collections.  The team operates in a high-speed, high-volume environment, and is responsible for ensuring data integrity in the sponsored system of record, including, but not limited to, the review of all sponsored agreements, scheduling deliverables, and processing monthly deliverables.    This role, in collaboration with the other Research Finance Managers and the Director, is responsible for maintaining and developing processes, procedures, and internal controls to ensure compliance with sponsor financial requirements and Harvard policy. The Manager must have the ability to multitask and prioritize critical tasks easily, the ability to...

Job Summary: Reporting to the Executive Dean, the Associate Dean for Finance and Chief Financial Officer (CFO) is a key member of the Radcliffe Institute’s senior leadership team. The CFO provides vision and direction for the Institute’s overall financial strategy, safeguards its long-term financial sustainability, and advances efficient, effective financial operations in support of Radcliffe’s mission and strategic goals. The Associate Dean for Finance/CFO serves as a principal advisor on strategic planning, long-range financial planning, fundraising, and risk management, and represents the Institute on University-wide committees and working groups. The CFO is accountable for delivering high-quality financial services; producing accurate, timely financial reporting; and ensuring compliance with University policies, internal controls, and applicable laws and regulations, while upholding the highest standards of accuracy, responsiveness, efficiency, and professionalism. As a...

The Director of Financial Process Transformation leads enterprise-wide initiatives to simplify, standardize, and modernize financial operations across the University. Reporting to the Office of the Controller, with a dotted-line relationship to Office of Finance and Administration, this role operates across Financial Administration (FAD) and partners with school and central finance leadership to drive transformation priorities. The Director sets direction, aligns stakeholders, and ensures the successful delivery of high-impact initiatives that span organizational boundaries. The Director brings a structured, outcomes-driven approach to redesigning financial processes - reducing complexity, improving cycle times, strengthening compliance, and minimizing administrative burden. Success in this role requires the ability to influence and align senior stakeholders in a decentralized environment, along with a track record of leading large-scale change from concept through...