32 coordinator jobs found in Boston

1. Administrative and HR Support Processes new hires and terminations in PeopleSoft (PS). Collects and uploads required documentation (I-9s, IDS forms, visas, IC certification forms, etc.). Initiates online forms (e.g., APEX, Fieldglass) and ensures data entry is complete and accurate. Provides back-up to the senior administrative manager as needed. Assists the senior administrative manager and both department’s leadership as needed.  2. Onboarding and Offboarding Logistics Tracks checklists for incoming and exiting members. Schedules orientations and ensures completion of required training. Maintain both departments’ email listservs. Coordinates ID cards, system access, and return of University property.  3. Reappointments, Tracking and Document Management: Maintains appointment and renewal tracking systems. Assists with communication and document collection for annual renewals. Maintains organized records for personnel, ICs, students, and departmental...

Job Summary: The Harvard Chan Education and Research Center (ERC) for Occupational Safety and Health in the Department of Environmental Health is seeking a Program Coordinator for the Occupational and Environmental Medicine Residency (OEMR) Program. The OEMR Program, founded in the 1970s, is a two-year training program, that includes clinical and research training in both years, and an MPH degree in Occupational and Environmental Health in the first year. The OEMR program, which is accredited by the Accreditation Council for Graduate Medical Education (ACGME), maintains one of the largest civilian resident cohorts in the U.S. and is recognized as the best occupational medicine program in the country. The Program Coordinator provides support to the OEMR Program Director, serves as the Residency Coordinator for the Program, and acts as a liaison within the School and to outside institutions. Job-Specific Responsibilities: Duties and responsibilities include, but are not...

Job Summary:  The Coordinator, Sponsored Research provides support for sponsored research activities within the Research Administration team. Working closely with the Research Administration team, including the Director of Sponsored Research, Manager, Research Administration, and colleagues across the division and School, the Coordinator supports proposal preparation, budget documentation, award tracking, and compliance documentation collection. The role focuses on accurate execution of established processes under guidance, maintenance of documentation integrity, support for school-level review workflows, and timely completion of recurring administrative tasks across the sponsored research lifecycle. Job-Specific Responsibilities: Reporting to the Director, Research Facilitation, the Coordinator provides a broad range of funder, pre-award, and post-award process expertise and support to HBS faculty and researchers engaged in sponsored research and to other staff working...

HMS MEDscience has an opening for an experienced team teacher for its high school biology-based enrichment program serving a diverse population of students. In addition to teaching, this position will be responsible for coordinating the logistics of our programming for various partners and support the training of volunteers who join our teaching team. This position will directly support the work that advances the goals and vision of HMS MEDscience ( http://hmsmedscience.org/mission ).  This team member will work effectively within a culture inclusive of individuals with diverse backgrounds, styles, abilities, and motivations, and appreciate and leverage the capabilities, insights, and ideas of all individuals. This role will focus primarily on MEDscience's clinical program but may have the opportunity to teach other program areas (including laboratory science, forensic science, and biomedical engineering) over time. Key Responsibilities:  Lead Teacher Delivers interactive...

Department Description: The Kempner Institute for the Study of Natural and Artificial Intelligence at Harvard University brings together researchers from across the biological, cognitive, computational, and engineering sciences to advance the study of intelligence in both natural and artificial systems. The Institute supports a growing community of faculty, fellows, students, and staff, and creates opportunities for cross-disciplinary research and collaboration through its academic programs, events, and shared scientific environment. The Institute seeks a positive and team-oriented Administrative Coordinator to support key academic programs and institute activities, with a primary focus on fellows and related academic appointments, events, and administrative operations. This role will support recruitment, onboarding, appointments, day-to-day program administration, and community activities for Kempner Institute Research Fellows, Research Scientists, and AI Fellows, while also...

Job Summary: Under the supervision of the Head Coach, the purpose of this position is to use athletics as a tool to educate college students. By using inter-collegiate competition and all activities related to such competition, this position serves as a teacher and mentor to help build student character, prepare students for a constructive and effective life, and teach valuable life lessons including work ethic; discipline; resilience; persistence; teamwork and selflessness; goal-setting and goal achievement; overcoming adversity; and leadership. This position typically influences student-athletes for their entire four years at Harvard and plays a key role in shaping their personal development.  This position assists in planning, directing and coaching the women’s inter-collegiate swimming and diving program. Typically works with all student-athletes in the program. May supervise other Assistant Coaches and the operations coordinator.  This position plays a key leadership...

Job Summary: The Business Operations Manager optimizes and supports the core operations and business management activities of M&C, reporting to the Head of Communications & Marketing Business Operations. The Business Operations Manager will work closely with the department’s Senior Coordinator to review and input vendor transactions/invoices and expense reports/reimbursements, as well as assist with budget development and monitoring. (Training on HBS systems such as B2P, Concur, HUBS and other financial management tools will be provided.)  There are other business operations functions and tasks that the person in this position will coordinate and manage, with some freedom to develop new systems to allow for project management and tracking. The role will also provide general support to the Communications team as needed. The Business Operations Manager should require minimal supervision and be able to anticipate and resolve problems -- updating supervisor on status of...

The Research Assistant II performs and coordinates a wide range of research activities for various research projects in the Mental Health for All Lab and conducts a variety of support tasks for these research projects. The RA will work closely with the PI and lab leadership to coordinate lab activities, manage communication channels, and provide logistical support for research initiatives. The individual will report directly to the Senior Program Manager. This position will consist of:  Research Assist with data collection and data analysis tasks related to EMPOWER project deliverables Assist in preparation of grant proposals and other requests to secure funding to expand the EMPOWER project and other research activities in the Lab.  Assist in the preparation of study protocol and research materials, including one-pagers, PowerPoint slide decks, ethical protocols, training material, and more. Travel to project sites to meet with project collaborators as needed. Manage and...

The Department of Health Care Policy (HCP) is a dynamic, data-driven research environment that brings together economists, statisticians, physicians and health services researchers focused on improving health and health care delivery through comprehensive policy research and education. Under the direction of Prof. Leila Agha, the Research Assistant (RA) will help coordinate the daily operations of research related to applied microeconomics focusing on health care, innovation, and Medicare policy. Project topics may include studying the variation in diagnostic efficiency across hospitals, and studying geographic variation in maternal health outcomes.  The research assistant will assist with literature reviews, data cleaning, statistical analysis, and research management, in close collaboration with faculty mentors and other members of the research team. As part of your application, we recommend including a cover letter that will help us better understand your qualifications and...

As an integral member of a small team, the Project Administrator (PA) supports the activities, initiatives, and goals of the Dean's Office through timely management of projects and assignments across a robust portfolio. The PA functions as the project administrator for the Dean's Office and serves as a trusted advisor and strategic partner to the Chief of Staff (CoS), providing insight and evidence for decisions and driving organizational success. The PA is considered the CoS's deputy, extending their reach and impact on behalf of the Dean. This individual works on a wide array of complex and confidential activities — from drafting agendas and managing projects to supporting dean-level recruitment activities. The position requires exceptional judgment, discretion, and poise under pressure while producing high-quality deliverables. The PA assumes full ownership of Finance and Budget responsibilities for the Dean's Office, serving as a Level 4 Approver (up to $50,000). This includes...

Job Summary: The Manager, Unit and Faculty Support plays a key role in delivering high-quality administrative and operational support to individual faculty and units. The Manager is responsible for the day-to-day management of a group of Faculty Support Specialist (FSSs) and unit coordinators ensuring the faculty and their administrative support staff are and feel well supported. Reporting to the Associate Director, this position partners closely with Unit Heads, faculty, Human Resources, and administrative colleagues to ensure effective service delivery across assigned units. We are hiring for two openings under this job posting. Candidates engaged in the recruitment process will be considered for both roles.  Job-Specific Responsibilities: Unit & Faculty Support Operations Manage the day-to-day administrative operations of assigned faculty units, ensuring smooth delivery of unit activities and faculty support. Partner with Unit Heads and faculty to understand...

Job Summary: Under the supervision of the Head Coach, the purpose of this position is to use athletics as a tool to educate college students. By using inter-collegiate competition and all activities related to such competition, this position serves as a teacher and mentor to help build student character, prepare students for a constructive and effective life, and teach valuable life lessons including work ethic; discipline; resilience; persistence; teamwork and selflessness; goal-setting and goal achievement; overcoming adversity; and leadership. This position typically influences student-athletes for their entire four years at Harvard and plays a key role in shaping their personal development.  This position assists in planning, directing and coaching the women's inter-collegiate tennis program. Typically works with all student-athletes in the program. May supervise other Assistant Coaches, Coaching Assistants, and/or other staff associated with the sport.  This position...

Job Summary: Are you a technical visionary who thrives at the intersection of high-performance computing, cloud innovation, and world-class academic research? HBS IT is seeking a Solutions Architect to serve as the technical anchor for our next-generation research computing platforms. This is a unique opportunity to join a "class-defining" environment where you will not just manage systems, but architect the future of how social science research is conducted at one of the world’s leading institutions.  Reporting to the Manager, Research Technology Platforms, the Solutions Architect is a senior technical leader who collaborates closely with product and service leadership to drive the technical solutions for HBS research. In this role, you will lead the planning, building, and configuration of research computing systems at scale, serving as the primary technical authority for our platforms’ sustained growth. You will bridge the gap between complex faculty research needs and...

Research Staff Services (RSS) provides comprehensive administrative and operational support for the recruitment, onboarding, development, and management of over 600 research and teaching staff, while supporting more than 200 faculty members, 10+ multi-faculty research initiatives, and the D³ Institute at Harvard. Research staff include Research Associates, Predoctoral Fellows, Postdoctoral Fellows, Research Managers, and all Teaching Fellows supporting HBS faculty. Reporting to the Associate Director, the Assistant Director, RSS is one of two roles on a three-person team. Each Assistant Director manages a defined portfolio of faculty relationships and provides administrative oversight of research staff, collaborating closely to ensure consistent service delivery, shared standards, and alignment across RSS operations. This role exercises a high degree of independent judgment and operational leadership in supporting faculty research needs and enhancing the effectiveness of the...

Harvard Health Publishing (HHP) is the consumer health information division of Harvard Medical School (HMS), the graduate medical school of Harvard University. HHP brings trustworthy, accessible, and actionable health information to the general public. HHP's team carries out in-depth research to create and maintain health content that is compelling, accessible, and useful to a broad audience. This role defines and operationalizes the content maintenance (review, revision, retirement) strategy for Harvard Health Publishing’s health content library, overseeing the ongoing maintenance, quality, and performance of more than 11,000 pages of clinically reviewed content. The Managing Editor is responsible for ensuring that all content remains accurate, current, and aligned with audience needs and business priorities. This includes establishing clear editorial standards, building scalable workflows, and leading cross-functional planning to prioritize updates, consolidations, and...

The Scientific Manager for the Bertarelli Rare Cancers Initiative (BRCI) at Harvard will report directly to the Co-Directors and coordinate all phases of BRCI-funded research and collaborative scientific activities of the Initiative. In close coordination with the Co-Directors, this position will integrate basic, translational, and clinical research projects across the BRCI-funded activities at Harvard (including Harvard Medical School, HMS-affiliated Hospitals, Harvard T.H. Chan School of Public Health, and any other Harvard Schools and Departments), as well as with collaborating institutions outside of Harvard. Duties and responsibilities shall include, but not be limited to, the following: Execute implementation of the BRCI scientific vision, long-range scientific plan, and research priorities. Design collaboration strategy for BRCI-funded investigators. This may entail development of project groups, organization of symposia, creating scientific content for the website, or...

PLEASE NOTE: Candidates must submit a cover letter to be considered for this role. Applications without a cover letter will not be considered. Job Summary: The Harvard T.H. Chan School of Public Health Office of Development and Alumni Relations (ODAR) is committed to securing the financial resources, time, and loyalty of alumni, friends, corporations, and foundations to promote the school’s work of educating new generations of global health leaders and producing powerful ideas that can transform the lives of people everywhere. Reporting to the Vice Dean, the executive assistant (EA) will serve as the primary administrative point of contact and provide high-level administrative support to the vice dean. The successful candidate will be a collaborative, self-directed individual who demonstrates a solutions-oriented approach, anticipating and resolving problems with the utmost discretion and professionalism to ensure the vice dean's day-to-day affairs are conducted smoothly....

Job Summary: The Assistant Director is a frontline fundraising position responsible for managing class-based reunion fundraising campaigns and securing leadership gifts from alumni. Directly oversees reunion fundraising activity, including volunteer management, for a portfolio of classes to primarily raise support from alumni for the HBS Fund. Cultivates, solicits, and stewards gifts of five-, six-, and seven-figures from a portfolio of class-based prospects. Identifies, enlists, and manages volunteer leadership who serve as partners in driving class fundraising activities and leads class fundraising committee meetings and calls. Develops and/or collaborates on class campaign and individual prospect strategies. This position requires a strong command of fundraising principles, a familiarity with the objectives of reunion and leadership giving fundraising, a high level of organization and professionalism, and the ability to work with a sophisticated and high-level alumni...

The Planning, Design and Construction Office (PD&C) seeks an experienced Senior Construction Manager (SrCM) to join the Project Management team responsible for the planning, design, construction, and turnover of capital projects across Harvard Medical School’s (HMS) campus. The SrCM plays a key role in executing HMS’s Five-Year Capital Plan and Campus Renewal Program, providing field-based construction leadership and coordination across multiple active projects. Reporting to the Director of Design and Construction, the Construction Manager serves as the Medical School’s on-site construction representative, overseeing construction activities to ensure projects meet established schedule, budget, safety, and quality objectives. The SrCM works closely with project managers, contractors, consultants, campus stakeholders, and Facilities staff to lead work within active academic, laboratory, and research environments. This position requires full-time on-site presence and work hours...

Job Summary: The mission of the Department of Nutrition at the Harvard T.H. Chan School of Public Health is to improve human health through better nutrition and lifestyle. The Department strives to accomplish this goal through research aimed at an increased understanding of how diet influences health at molecular and population levels, the development of nutritional strategies, informing policy, the education of researchers and practitioners, and the dissemination of nutrition information to health professionals and the public. For the Minding Our Future study, the Research Assistant will be the “face of the study” at the intervention site and will be responsible for supporting the successful implementation of the research study. They will serve as the liaison between the research team and the participants. Primary responsibilities will include facilitating study implementation and maintaining regular, professional communication with study participants and staff. The Research...

The Office for Graduate Education (OGE) is seeking a dynamic and experienced educator and leader as the Director of Educational Development and Scholarship. The Director will lead a portfolio of educational training initiatives that support graduate students and postdoctoral curriculum fellows in developing expertise in evidence-based curriculum development and instructional practices, while simultaneously advancing pedagogy/curriculum innovation and educational scholarship across OGE PhD programs. These initiatives include oversight of the Curriculum Fellows postdoctoral training program (CFP) and leadership of a new graduate education certificate program, among other emerging educational programs aligned with institutional priorities. The Director mentors trainees engaged in these programs, supporting their work and development as educators. The Director must have deep knowledge of best practices in instructional design and pedagogy for adult learners, demonstrated experience...

Harvard Medical School (HMS) seeks a Contract Manager to support administration, interpretation, implementation, and compliance related to collective bargaining agreements covering members of the Harvard Graduate Students Union (HGSU-UAW) and Harvard Academic Workers (HAW-UAW). Reporting to senior leadership within the Office for Faculty Affairs (OFA) the Contract Manager serves as a key institutional resource to departments, faculty, and administrators on union contract provisions affecting student workers, postdoctoral fellows, teaching fellows, teaching assistants, and other academic employees. This role ensures consistent application of negotiated agreements across HMS departments and works closely with central Harvard offices to support compliant hiring, appointment management, compensation administration, grievance processes, and labor-management collaboration. The Contract Manager plays a critical role in supporting HMS’s academic mission by enabling compliant and effective...

The Research Assistant performs and coordinates a wide range of research activities for various research projects in the Mental Health for All Lab, with focus on projects related to peer support. The preferred candidate has a background in peer support and lived experience of a mental health challenge. The individual will also support grant applications, funding proposals, and relevant project budgets. This individual will work as part of a team in compiling and analyzing results, preparing scientific manuscripts and presentations, although tasks are frequently performed independently and unsupervised in an off-site location. The individual will report directly to the Lab Director. This position will consist of:  Research  Coordinate and conduct designated research tasks for the EMPOWER Peer Support Initiative. This includes leading the data collection, management, analysis, and dissemination of two pilot studies.  Select and design study measures and methods. Support...

The Arnold Arboretum of Harvard University is a 281-acre museum of trees teaching the world about plants. With one of the world's most biodiverse collections of temperate woody plants, combined with world-class scientific resources, and a commitment to diverse programming, the Arnold Arboretum has been a leader in horticulture since its founding in 1872. As part of the Boston Parks system, it is free and open to all daily; we host three to four million visitors each year. The Arnold Arboretum seeks a part-time (18 hours per week, benefits-eligible) Plant Technologist to care for the plants, growth facilities, and research laboratories at the state-of-the-art Weld Hill research facility. The facility consists of approximately 6,800 square feet of greenhouses, growth chambers, and related workspace, plus ~33,000 square feet of outdoor common garden space. Working closely with Arboretum and other Harvard faculty and staff under the supervision of the Arnold Arboretum Plant Growth...