48 coordinator jobs found in Boston

Job Summary:  The Coordinator, Sponsored Research provides support for sponsored research activities within the Research Administration team. Working closely with the Research Administration team, including the Director of Sponsored Research, Manager, Research Administration, and colleagues across the division and School, the Coordinator supports proposal preparation, budget documentation, award tracking, and compliance documentation collection. The role focuses on accurate execution of established processes under guidance, maintenance of documentation integrity, support for school-level review workflows, and timely completion of recurring administrative tasks across the sponsored research lifecycle. Job-Specific Responsibilities: Reporting to the Director, Research Facilitation, the Coordinator provides a broad range of funder, pre-award, and post-award process expertise and support to HBS faculty and researchers engaged in sponsored research and to other staff working...

Overall responsibilities include:  Serves as first point of contact for the learners attending our programs, routes phone calls, mail, and e-mail messages, and handles a wide range of information dissemination regarding our education programs.  Provide high-level relationship management to course administrators, registrants. Monitors departmental emails, drafts, and distributes communications regarding our educational programs.  Responds to inquiries from faculty and support a local, national, and international audience concerning course enrollment and established policy and procedures.  Provides day of customer service for live virtual events including interfacing with faculty, attendees, vendors, etc.  Support on-demand learners with technical questions related to the MyCE platform or the learning management system, EdX.  As needed, provides support for the program coordinators managing in-person courses, which may require on-site customer service at events including...

Reporting to Prof. Michael McWilliams, with a dotted line to Prof. Bruce Landon, the Program Coordinator plays a key role in the day-to-day operations of a complex departmental program project grant entitled "Medicare at a Crossroads" and related studies. This position sits at the administrative core of a large, multi-site research program and is the primary point of contact for regulatory, compliance, and data-governance matters affecting the program's use of CMS and other sensitive data sources. The successful candidate will work closely with faculty investigators, project staff, external collaborators, HMS Office of Research Administration and the department's grants team to ensure that all research activities are conducted in compliance with institutional, federal, and data-provider requirements, while also supporting the broader research, communication, and coordination needs of the program. Principal Duties and Responsibilities: Regulatory and Compliance Administration...

The Biomedical Science Careers Program (BSCP) provides students of every race, ethnic background, gender and financial status with encouragement, support and guidance need for the successful pursuit of biomedical science and other science-related careers. BSCP programs are aimed at students, trainees and junior faculty. This position is an integral part of the BSCP management team and will report to Assistant Director of Operations and Programming. Based in the Office for Culture and Community Engagement (OCCE), the Biomedical Science Careers Program (BSCP) provides students of every race, ethnic background, gender and financial status with encouragement, support and guidance needed for the successful pursuit of biomedical science and other science-related careers. This position is an integral part of the BSCP team and will report to Assistant Director of Operations and Programming.  The Program Coordinator will:  Manage the end-to-end student support and travel fund programs,...

Under the direction of the Assistant Director of Master's Program Management, within the Office for Graduate Education, the Part-Time Program Coordinator will provide operational and admissions support across the MMSc-CI and SM-CSO programs and may support SM-HQS and SM-CR as needed. This role is crucial for managing a high volume of admissions activity during peak cycles as well as supporting general program operations year-round. By handling key administrative responsibilities, the coordinator enables Program Managers to devote attention to strategic initiatives including student advising, curriculum management, and faculty engagement. Responsibilities:  Admissions Support Manage application materials and ensure completeness of submissions Coordinate and schedule applicant interviews, leading communications with candidates and faculty reviewers Collaborate with Program Managers to finalize interview schedules and admissions workflows Track and update applicant statuses;...

Job Summary: The Department of Health Policy and Management (HPM) is committed to training and inspiring the next generation of health care leaders. Our students and faculty are passionate about making the world a better place by improving health and health care.  We work on compelling and important problems, from making the delivery of care safer and more efficient, to expanding health insurance coverage and eliminating disparities, to designing and improving the performance of entire health systems. Job-Specific Responsibilities: The Academic Programs Coordinator provides administrative, technical, and analytical support to the Assistant Director of Academic Programs and Student Services in the Department of Health Policy and Management (HPM) and to the Faculty Director of Academic Programs in HPM, who also serves as the School's Senior Associate Dean for Educational Programs. In this highly student-facing role, the Coordinator must demonstrate excellent judgment,...

The Master of Medical Sciences in Therapeutic Sciences (MMSc-TS) program is seeking a Program Coordinator (PC) to provide overall operational and admissions support for the MMSc-TS and other Office of Graduate Education projects. Under the direction of the Senior Director for Therapeutics Training & Education, this individual will be the primary program coordinator for the MMSc-TS and be the point person responsible for the administration of the program. This role is crucial for managing a growing volume of admissions activities and supporting general program operations year-round, including student management, curriculum management, student oversight, tracking programmatic metrics, graduation-related tasks, and other administrative tasks. The PC will coordinate content with the Master's Program team and, act as the liaison for internal and external constituencies, including students, faculty, teaching assistants, and administration. The PC’s role will be student facing require...

Dr. Peter Park is seeking a strong applicant for the position of Project Coordinator for the Park Laboratory. This person will help with administrative matters related to the many projects in the laboratory and work closely with the 30-35 scientific staff, postdoctoral fellows, and graduate students. This individual will also work closely with other administrators within the Department and Harvard Medical School as well as with colleagues outside of the university.  The Project Coordinate responsibilities Include: Coordinates daily activities of the projects, which include the following tasks:  Paperwork for data acquisition from other institutions and NIH. Scheduling meetings with both internal and external collaborators. Coordinating conference travel and logistics for lab members. Provides day to day operations management, event planning, as well as administrative support to Dr. Park and his laboratory.  Effectively and accurately communicates relevant project...

We are seeking a highly organized, detail-oriented Administrative Coordinator to support the operational, administrative, and communication needs of the laboratory of Professor David Sinclair in the Department of Genetics at Harvard Medical School, Boston. The Sinclair lab is a world-renowned research group focused on the biology of aging, including genetic and small molecule approaches to understand and improve healthspan. The lab conducts interdisciplinary research spanning aging, cancer, neurodegeneration, metabolism, and regenerative biology. This position plays a key role in ensuring the smooth day-to-day functioning of a large, fast-paced academic research environment. The Administrative Coordinator will work closely with lab members and departmental administrative teams to support operational workflows, compliance processes, scheduling coordination, and internal communications. The ideal candidate is proactive, highly organized, and able to manage multiple priorities in a...

Job Summary: Operates shuttle bus, receives instructions from coordinator and responds to requests throughout Cambridge/Allston campuses. Normal hours of work will be Sunday 12AM-5AM, Monday 12AM-4AM, Thursday/Friday 6:45AM-11:45AM. Management will have the discretion to alter the work schedule day with a 48-hour notice to employee to cover for vacations/extended absences/open shifts/charters. This is a relief driver position.  Job-Specific Responsibilities: Operates shuttle bus on designated routes on the Cambridge and Allston campuses. Operates transit vehicles for charters and extended services. Communicates on two-way radio with coordinator to receive instructions and confirm changes, additions, or deletions from route schedule. Performs daily safety inspection of vehicle and equipment. Completes vehicle condition report which includes requests for maintenance and repair. Performs refueling and electric recharging of vehicles as needed.  Assists...

Job Summary: The Department of Biostatistics is a busy and diverse academic department focused on research and teaching. Our faculty are leaders in the development of statistical methods for clinical trials and observational studies, studies on the environment, computational biology, infectious disease, and genomics/genetics. We offer degree programs in biostatistics, computational biology, and data science. Currently, ~250 PhD and Master’s students are enrolled in these programs. This position will join a team of 17 other administrative and financial professionals. The position reports to the Director of Administration, who reports to the Department Chair. The Assistant Director of Academic Affairs will manage and oversee the Senior Program Manager and the Graduate Program Coordinator as part of the broader academic team. The position will also work closely with the Associate Chair, the Directors of Graduate Studies, and the Co-Directors of the department’s Master’s programs....

Job Summary: This position plays a key role in publicizing select Varsity sports for the Department of Athletics, which has a 42-sport Division I athletics program.  Handles sports public relations, media relations, and communications and information for assigned sports.  Promotes positive branding, press coverage, strategic communications, social media, multimedia and messaging to various constituents, using a variety of traditional media as well as new media outlets.  Constituents include prospective student-athletes; game-day attendees, alumni/ae, fans, and the entire University community.  Works with select sports to ensure that appropriate Athletics storylines are created and communicated; statistics, schedules, rosters, game recaps and other information is communicated to the proper media outlets. Handles media interview requests.  Assists with archiving historical records. This position greatly enhances both the external and internal image of the Department....

Job Summary: The Harvard T.H. Chan School of Public Health Office of Development and Alumni Relations (ODAR) is committed to securing the financial resources, time, and loyalty of alumni, friends, corporations, and foundations to promote the School’s work of educating new generations of global health leaders and producing powerful ideas that can transform the lives of people everywhere. Reporting to the Managing Director of Development, the Director of Development (the Director) works within an entrepreneurial and dynamic School environment and closely collaborates with faculty, senior school administrators and University development colleagues to independently manage a portfolio of prospects who have the capacity to give $250,000 or more, secure funding for School priorities, and meet or exceed department revenue goals. The Director is responsible for identifying, qualifying, cultivating, soliciting, and stewarding a portfolio of major gift prospects in assigned regions. The...

Job Summary: The Community Specialist owns the relationship with our students in the Harvard Innovation Labs ecosystem. The Community Specialist acts as a community communications strategist, creating systems and campaigns that engage members, build community, and create responsive and customized experiences for students. The role is responsible for cultivating a strong sense of engagement and participation among all Harvard Innovation Labs (HIL) members and offers support by performing a variety of complex administrative and support duties to enhance the HIL programs and resources. This includes building and managing the day-to-day experience of participants using i-lab resources, coordinating communications across different channels, and developing and executing community-related programming.  The role reports to  the Assistant Director, Programming and Member Experience.  Please see  innovationlabs.harvard.edu  for more information about the Harvard Innovation Labs....

As a Research Infrastructure System Administrator within the Research Technology Infrastructure (RTI) team, you will support research at HMS by building, configuring, and maintaining the platforms, applications, and databases that enable reliable and secure research environments. You will administer researcher-facing tools and services, including application platforms (e.g., Omero, Globus, Redcap), web-hosted systems, and databases (e.g., MySQL, Postgres). The role includes developing APIs, supporting HPC access platforms (e.g., Open OnDemand), and implementing monitoring solutions to ensure system health. You will also contribute to infrastructure automation using modern DevOps practices such as containerization, distributed storage, and orchestration platforms. This role emphasizes operational support, independent problem-solving, and collaborative project work in service of research activities.  Core Duties:  Configure, maintain, and support research applications and...

The Executive Director (ED) of Facilities and Campus Operations provides strategic and operational leadership, supporting more than 2.1 million sq feet across Harvard Medical School (HMS) and 110K sq feet at the Harvard School of Dental Medicine. Reporting to the Chief Campus Planning and Facilities Officer (CCPFO), the ED serves as a member of the senior leadership team and leads the planning, operation, maintenance, renewal, and stewardship of the schools’ physical infrastructure. The ED oversees ~4 direct reports and 21 staff, and the work of 150+ vendors, contractors, consultants, and service providers. Responsible for safe, reliable, efficient, and sustainable facilities operations that support HMS teaching, research, clinical, administrative, and community missions. Oversee operation, maintenance, repair, and stewardship of buildings, utilities, grounds, custodial and housekeeping services, landscaping, snow removal, engineering systems, and infrastructure Establish...

We are actively hiring for multiple Faculty Administrative Assistant roles under this posting. Apply today!  Why Join Us? Impact-driven role, supporting faculty who are educating leaders who make a difference in the world Hybrid, 3 days per week onsite role on our Boston based campus $31.86 - $34.61 per hour (commensurate with experience), 35 hours per week, overtime eligible role Rich benefits options including, medical, dental, and vision insurance as well as tuition reimbursement Robust paid time off: 3 weeks of vacation,12 sick days per year, 3 personal days, plus 12.5 paid holidays 5% annual employer contribution to 403b retirement account Save on commuting: Harvard covers 60% of the cost for MBTA monthly bus, subway, commuter rail, and commuter boat passes  What You Will Do: As the professors’ administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's (HBS) mission to...

The Animal Care Facility Supervisor will ensure that assigned Harvard Center for Comparative Medicine (HCCM) facilities and personnel are compliant with Federal, State, and local laws and regulations, and the standards set forth in the Guide for the Care and Use of Laboratory Animals, Public Health Service Policy, and AAALAC International. The Animal Care Facility Supervisor reports to the Senior Manager of Animal Care Operations, and collaborates with HCCM colleagues to develop, implement, and confirm adherence to standard operating procedures for animal care and cage wash operations. The Animal Care Facility Supervisor directly supervises the Animal Care Assistant Supervisor and/or Cage Wash Assistant Supervisor assigned to their facility; indirect reports include roughly 5-10 Animal Care and Cage Wash Technicians. This position requires communicating effectively at a variety of levels ranging from tenured faculty, senior administrative staff, and clinical veterinarians to...

Job Summary: The Associate Director of Faculty Affairs, Data, and Digital Strategy is responsible for leading Harvard School of Dental Medicine’s faculty data and digital strategy. The incumbent will oversee core faculty affairs operations while using operational insight to improve processes, strengthen workforce planning and decision-making, and enhance effectiveness and faculty experience through the responsible development and application of automated systems and use of artificial intelligence. They will develop and optimize integrated information systems, in collaboration with IT and consultants, to support decision making, data governance, analytics, and technology-enabled workflows.   Essential Responsibilities Faculty Affairs Operations and Lifecycle Management Manages and continuously improve core Faculty Affairs operations across the faculty lifecycle, including recruitment and searches, appointments and reappointments, onboarding and transitions, annual review,...

The Office for Graduate Education (OGE) is seeking a dynamic and experienced educator and leader as the Director of Educational Development and Scholarship. The Director will lead a portfolio of educational training initiatives that support graduate students and postdoctoral curriculum fellows in developing expertise in evidence-based curriculum development and instructional practices, while simultaneously advancing pedagogy/curriculum innovation and educational scholarship across OGE PhD programs. These initiatives include oversight of the Curriculum Fellows postdoctoral training program (CFP) and leadership of a new graduate education certificate program, among other emerging educational programs aligned with institutional priorities. The Director mentors trainees engaged in these programs, supporting their work and development as educators. The Director must have deep knowledge of best practices in instructional design and pedagogy for adult learners, demonstrated experience...

Reporting to the Associate Director of Energy and Utilities, the Energy Performance Engineer will provide continuous evaluation and ongoing commissioning services of energy systems. This position requires a great deal of interaction with internal stakeholders as every person within Facilities team plays a vital role in the successful operation of our campus. The Engineer will use Facilities’ fault detection software platform (Clockworks) and Energy Heat Maps to review and evaluate energy and equipment faults and generate work orders to rectify the deficiencies. This position will also coordinate technical Retro-Commissioning activities, both in-house and with other professionals and contractors on the projects.  The main responsibilities will include: Using Clockworks platform, review the system fault history to identify possible problems, investigate causes behind adverse energy trends in order to mitigate system deficiencies. Regularly check that all required energy data...

Job Summary: The Department of Environmental Health at the Harvard T.H. Chan School of Public Health is seeking a full-time Senior Research Project Manager to work closely with the study Principal Investigators and leadership team and to oversee the day-to-day management of the Apple Women’s Health Study (AWHS). The AWHS is sponsored by Apple Inc, and seeks to study women's health across the lifespan. In addition to managing AWHS operations, the Senior Research Project Manager will support overlapping research, administrative, and operational activities within the Mahalingaiah Lab. The position will coordinate across study staff, laboratory personnel, institutional partners, and external collaborators to advance research priorities and ensure timely completion of project deliverables. The scope of work, priorities, tasks, and performance goals may evolve in response to sponsor input, study needs, scientific developments, and changing project requirements. Job-Specific...

The Managing Director, Development (MDD) is a full-time exempt position responsible for the leadership and management of the O ffice of Development and Alumni Relations (ODAR)’s fundraising team (5-6) that include principal gifts ($5M+), major gifts ($250K+), corporate and foundation relations, and coordination on gift planning with the University Development Office (UDO). The MDD also works collaboratively with colleagues across the School, including the Office of Communications, Office of Research Strategy and Development (ORSD) and the Office of Financial Services (OFS), as well as colleagues across Alumni Affairs and Development (AA&D), Harvard Schools, UDO and other university-wide partners. The MDD will work closely with the Vice Dean and School leadership to shape, articulate, and advance fundraising goals in support of Harvard Chan priorities.  In this capacity, the incumbent is responsible for developing and executing high-level fundraising and prospect strategies to...

Reporting to the Executive Director of Development and Alumni Relations within Alumni Affairs and Development (AAD), the Managing Director of Gift Planning provides strategic leadership for a comprehensive gift planning program at Harvard Medical School (HMS). The Managing Director is the School’s lead expert on planned giving, manages fundraising and administrative staff, and works collaboratively across HMS and the University to secure deferred, complex, and blended gifts in support of HMS’s mission to alleviate suffering and improve health and well-being for all.  Program Leadership & Strategy  Lead the overall management and strategic direction of the HMS Gift Planning program, ensuring alignment with School and University fundraising priorities.  Develop and implement annual and multi-year plans with clear qualitative and quantitative goals for the program.  Monitor progress, analyze results, and adjust strategies based on data and evolving opportunities.  Serve as a...