5 administrative assistant jobs found in Boston

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. Job Summary: Provides basic clerical and administrative support for a department. Interacts with diverse populations including the public, visitors, patients, medical staff practitioners and medical center staff. The standard hours will be Tuesday, Wednesday and Thursday 7a – 2p, but there is some flexibility. Job Description: Essential Responsibilities: Answers telephones and/or greets visitors/patients. Takes accurate messages or routes call to appropriate person. Provides routine services and assistance as necessary. Collects, compiles and disseminates information and/or data according to guidelines and established procedures. Compiles and distributes routine reports following established procedures. Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials and...

Job Summary: Under the supervision of the Head Coach, the purpose of this position is to use athletics as a tool to educate college students. By using inter-collegiate competition and all activities related to such competition, this position serves as a teacher and mentor to help build student character, prepare students for a constructive and effective life, and teach valuable life lessons including work ethic; discipline; resilience; persistence; teamwork and selflessness; goal-setting and goal achievement; overcoming adversity; and leadership. This position typically influences student-athletes for their entire four years at Harvard and plays a key role in shaping their personal development.  This position assists in planning, directing and coaching the women's inter-collegiate tennis program. Typically works with all student-athletes in the program. May supervise other Assistant Coaches, Coaching Assistants, and/or other staff associated with the sport.  This position...

The Office for Research Initiatives and Global Programs at Harvard Medical School oversees inter-departmental and inter-institutional research initiatives, fellowship programs, research cores, and education and training programs. Spanning about 40 different programs implemented by 50+ faculty and staff through an annual budget of about $30M, the Office for Research Initiatives and Global Programs is seeking a Part-Time Financial Associate to support our growing portfolio. Reporting to the Assistant Director for Research Administration and Finance and supporting a team of three finance and grants professionals, the Financial Associate will be responsible for daily financial transactions including invoice payments, accounting adjustments, and expense review. The ideal candidate will bring outstanding organizational skills, attention to detail, and an appreciation for structured financial processes.  Key duties and responsibilities of the Financial Associate include: Invoice...

General Statement of Duties: The Administrative Coordinator provides advanced administrative, academic, and programmatic support in the department. The incumbent approaches their role with a strong customer service mindset, supporting faculty, and serving as the primary point of contact for internal and external constituents. Self-motivated and engaged, they perform their responsibilities with a high degree of autonomy, accuracy, and efficiency.  Essential Responsibilities Serves as the primary point of contact for the department chair, faculty, staff, and students; troubleshoots issues for resolution and elevates concerns to the department administrator when appropriate; provides responsive customer service and proactively addresses department needs. Provides daily administrative support to the department administrator and department chair. Performs general office tasks; answers phones, responds to emails and walk-in inquiries, schedules meetings and rooms, orders...

The Arnold Arboretum of Harvard University is a 281-acre museum of trees teaching the world about plants. With one of the world's most biodiverse collections of temperate woody plants, combined with world-class scientific resources, and a commitment to diverse programming, the Arnold Arboretum has been a leader in horticulture since its founding in 1872. As part of the Boston Parks system, it is free and open to all daily; we host three to four million visitors each year. The Arnold Arboretum seeks a part-time (18 hours per week, benefits-eligible) Plant Technologist to care for the plants, growth facilities, and research laboratories at the state-of-the-art Weld Hill research facility. The facility consists of approximately 6,800 square feet of greenhouses, growth chambers, and related workspace, plus ~33,000 square feet of outdoor common garden space. Working closely with Arboretum and other Harvard faculty and staff under the supervision of the Arnold Arboretum Plant Growth...