105 retail administrative coordinator jobs found in Cambridge

Job Summary: The Faculty Support Services Team provides flexible, centralized assistance to departments when additional capacity or specialized support is needed.  The team supports Concur and Buy2Pay requests for non-ladder faculty, provides backup departmental coverage, event staffing, and assists with high-volume recommendation letters.  Job-Specific Responsibilities: This position is one of a team of staff who provide financial, curricular, and administrative processing assistance for departments across Divisions, including acting as delegates in Concur for non-ladder faculty support. In addition, provide back-up support for departments within units when there are short-term administrative staff leaves or vacancies. Adheres to Harvard University’s financial systems policies and procedures; sets up suppliers and corporations in Buy2Pay. Processes invoice payments and non-employee reimbursements using Harvard University’s financial platform. Provides ad-hoc support for...

Invoicing and Purchasing Processes capital project and departmental invoices for HUHRE. Ensures departmental purchasing card compliance, and that purchasing approvals align with University policies and best practices. Facilitates HUHRE compliance with deadlines and documentation for each mid-year and end of the fiscal year, coordinating with Campus Services Finance. Provides finance and compliance training resources to new hires. Represents department in Campus Service-wide financial and compliance initiatives. Serves as principal source of information on complex University and sponsored fiscal policies and procedures. Interprets Campus Services finance or procurement guidelines and policies and advises staff on existing options or alternatives and effectively recommends appropriate courses of action. Manages HUHRE accounts with key vendors, billing, and invoices; ensures vendor compliance with University purchasing/payment standards. Serves as main contact for the...

The University Ombuds Office is seeking to hire an Ombuds I position to join its Cambridge team. This is a benefits eligible term position through June 2028 with the possibility of extension.   Responsibilities include but are not limited to the following: Dispute Resolution Consultation/Referral Assist visitors in identifying and considering their concerns, goals and potential options for next steps. Assist with clarification of university policies and procedures as needed. Conduct informal fact-finding to promote a better understanding of the issues, as appropriate. Provide conflict coaching, informal mediation, group facilitation, shuttle diplomacy. Consult with faculty and/or managers to develop general cooperative strategies for complaint resolution. Provide referrals to other resources as needed. Work closely with key offices serving faculty, staff, students and/or trainees. Community Outreach and Education Provide ongoing education and communication...

Reporting through Harvard Human Resource Consulting the Associate Director is part of a team providing HR support to Harvard University’s Campus Services. This position serves as the primary HR business partner for a diverse portfolio of Campus Services units, ranging from professional and administrative teams to large operational and service groups.   Core duties: Consult with clients on employee relations, recruitment, compensation, learning and development strategies, engagement initiatives, and enhancements to the work environment Provide expert advice and coaching to managers and employees Collaborate with managers, faculty, staff, and bargaining unit representatives to understand business needs and strategically address workplace issues Partner with leadership on organizational transformations, defining HR goals and associated change management and communications efforts Lead change processes to create a culture of productivity and engagement Create and deliver...

Job Summary: The Development Assistant is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non-exempt position supports frontline gift officers to advance the philanthropic mission of the Faculty of Arts and Sciences. This is a great opportunity for someone who is interested in building their career within higher education and learn more about alumni affairs and development.   Job-Specific Responsibilities: Provides support to all aspects of fundraisers’ prospect and volunteer management, including data gathering, input and maintenance; drafting prospect/volunteer outreach, memos, correspondence, and reports. Develops and prepares necessary meeting and solicitation materials prior to prospect meetings and supports post-meeting action items. Achieves proficiency in the alumni/donor database to research prospects, organize data and produce reports. Enters data in an accurate and timely manner.  Partners with gift officers to...

The Office for Sponsored Programs is a department within Harvard University’s Financial Administration (FAD) that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers and schools across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, assist with audits, and promote knowledge of sponsored research administration throughout the University research community through training and other educational programs. The Financial Analyst I (FA I) supports the Research Finance Operations (RFO) Team in the Office for Sponsored Programs (OSP). The three core functions of this role are: Apply standard practices with the interpretation and recording of...

The Interfaculty Initiative in Health Policy (IIHP) is part of Harvard University Central Administration. The IIHP advances interdisciplinary research, teaching, and training at the intersection of health, policy, and society. IIHP administers two academic programs: the Harvard PhD Program in Health Policy and the Harvard College Secondary Field in Global Health and Health Policy. The PhD program enrolls approximately 60 students and involves faculty from multiple Harvard Schools, The Harvard T.H. Chan School of Public Health, Harvard Medical School, Harvard Business School, Harvard Kennedy School, Harvard Law School, and the Faculty of Arts and Sciences. It is an interdisciplinary program which offers five concentrations: Decision Sciences, Economics, Management, Methods for Policy Research, and Political Analysis. Job-Specific Responsibilities: Reporting to the Executive Director of the Interfaculty Initiative in Health Policy, the Assistant Director manages administrative...

Reporting to the Director of Research Computing and Data Services within Research and Library Services (RLS), the Manager of Data Acquisition and Management is responsible for sourcing, licensing, and managing the lifecycle of research data resources used across research projects at Harvard Kennedy School. This role oversees data vendor relationships and contract negotiations; ensures compliant, efficient, and cost-effective acquisition of data resources; and builds systems and policies organizing, storing, and governing institutional data assets. The manager leads a team of research data management staff who create compliant data management plans for contractual and sensitive data use in research projects at HKS. The manager works closely with faculty, researchers, and RLS and IT colleagues to ensure data resources are discoverable, accessible, well-documented, and used in compliance with licensing and data governance requirements. The Manager serves as a key point of contact for...

This full-time, exempt position is a member of the FAS Major Gifts team and reports to the Deputy Director of Development, FAS Major Gifts. The incumbent will be charged with developing and executing sophisticated cultivation and solicitation strategies leading to the realization of six and seven-figure major gifts from an assigned portfolio of approximately 100+ alumni and parent prospect households on the West Coast. The Regional Director will partner with colleagues in the Principal Gifts, Major Gifts, Gift Planning, and Harvard College Fund teams, and with volunteers and others throughout AA&D to encourage major gift level support (beginning at $25,000 annually or in the form of $250,000+ multi-year pledges) across the FAS.  At maturity, this role will generate $5 million+ per year. Job-Specific Responsibilities: Manage a targeted portfolio of 100+ households in the West Coast region.  Responsible for meeting or exceeding assigned goals, including, but not...

This full-time, exempt position is a member of the FAS Major Gifts team and reports to the Deputy Director of Development, FAS Major Gifts. The incumbent will be charged with developing and executing sophisticated cultivation and solicitation strategies leading to the realization of six and seven-figure major gifts from an assigned portfolio of approximately 100+ alumni and parent prospect households on the West Coast. The Regional Director will partner with colleagues in the Principal Gifts, Major Gifts, Gift Planning, and Harvard College Fund teams, and with volunteers and others throughout AA&D to encourage major gift level support (beginning at $25,000 annually or in the form of $250,000+ multi-year pledges) across the FAS.  At maturity, this role will generate $5 million+ per year.  Job-Specific Responsibilities: Manage a targeted portfolio of 100+ households in the West Coast region.   Responsible for meeting or exceeding assigned goals, including, but not...

The Sponsored Programs Manager will play a central role in the delivery of Research Administration Office (RAO) services, which encompass the entire grant management lifecycle from proposal development to award management to final reporting and closeout. With limited supervision, the Sponsored Programs Manager will oversee (1) the strategic review and approval of sponsored grant and contract proposals and (2) a subset of post-award monitoring and reporting activities, to ensure compliance with HKS, Harvard University, and sponsor policies. Responsible for a portfolio of HKS research centers, this position will serve as a central liaison between HKS faculty/staff and Harvard’s central offices, including the Office of Sponsored Programs (OSP), Global Support Services (GSS), Office of the Vice Provost for Research (OVPR), Office of the General Council (OGC), and Risk Management and Audit Services (RMAS). The position will report to an Associate Director. The Research Administration...

Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing project management services across the entire campus. HCP works collaboratively with a variety of Harvard Schools and Departments, providing project management services for a variety of campus renewal, campus growth, and development and undergraduate house renewal projects. HCP prides itself on being a center of excellence for capital project delivery.  The Project Manager reports to the Associate Director for Campus Growth and Redevelopment and will be responsible for managing scope within a large project team or independent projects primarily focused on architecture and design, including new construction, full/partial renovations, additions, and interiors. . The project manager may also manage tenant fit outs for both academic and commercial use. Job-Specific Responsibilities: Project Management Works independently and successfully manage, in whole or in part as assigned, core...

The Senior Leadership Engagement team manages and implements donor and alumni engagement activities involving the President, Provost, Faculty of Arts and Sciences (FAS) Dean, SEAS Dean, and additional FAS academic leadership of Harvard University. These activities include planning AA&D-focused travel, facilitating event participation, and organizing donor and prospect meetings. To do this, the team builds strategic partnerships with AA&D colleagues from across the University to help coordinate and facilitate alumni engagement, donor cultivation and stewardship opportunities, with University and FAS leadership. This is a strategic leadership position within the Senior Leadership Engagement team and includes management responsibilities for an assistant director, a coordinator, and an additional assistant director with a dotted line. The position is responsible for establishing and overseeing best practices related to supporting FAS academic leaders in trips, prospect...

Job Summary: Lead the delivery of academic affairs operations including faculty support, curriculum management and training. Job-Specific Responsibilities: Manage and coordinate all aspects of recruiting, admission, events, and programs related to Quantum Science and Engineering Ph.D. program Oversee the progress of, and act as an advising resource to, graduate students in Quantum Science and Engineering Ph.D. program Manage all administrative aspects of Ph.D. student lifecycle and maintain student records Manage all aspects of undergraduate education in HQI, including Sedcondary Field in Quantum Science and Engineering and undergraduate research programs Review graduate and undergraduate program goals, policy, curriculum, and program requirements and make recommendations for improvement Advance HQI’s commitment to diversity, inclusion, and belonging by overseeing strategies to broaden participation in QSE; develop a supportive ecosystem of proactive mentoring,...

This full-time, exempt position is a member of the FAS Major Gifts team and reports to the Senior Director of Development, FAS Major Gifts, West Coast. The incumbent will be charged with developing and executing sophisticated cultivation and solicitation strategies leading to the realization of seven- and eight- figure major gifts from an assigned portfolio of alumni and parent prospect households in the West Coast region. The Director will partner with colleagues in the Principal Gifts, Major Gifts, Gift Planning, and Harvard College Fund teams, and with volunteers and others throughout AA&D to encourage major gift level support across the FAS.  At maturity, this role will generate $15 million+ per year.  Job-Specific Responsibilities: Manage a targeted portfolio of households. Responsible for meeting or exceeding assigned goals, including, but not limited to, goals for prospect visits, solicitations, successful gift closures, and dollars raised.  Acquire a deep...

Job Summary: Founded in 2016, the Human Flourishing Program at Harvard's Institute for Quantitative Social Science (IQSS) aims to study and promote human flourishing, and to develop systematic approaches to the synthesis of knowledge across disciplines. Christianity & The Common Good (CCG) is a new initiative launched by the Human Flourishing Program, working closely with the Program on Biblical Law & Christian Legal Studies (PBLCLS) at Harvard Law School. The focus of CCG is to establish intellectual space for sustained academic and scholarly engagement to advance human flourishing through a lens of Biblical and traditional Christian theological literature. The Program Manager will report to the Human Flourishing Program Executive Director and will oversee all of the operational activities of CCG including developing and managing administrative and financial systems and processes, communications strategies, event management and planning, donor engagement efforts,...

SUMMARY The HR Analyst and Program Manager is part of the Harvard Library (HL) Human Resources team within Harvard Human Resources.  This role manages key HR functions for Harvard Library (CADM) and FAS Libraries (FAS) and reports to the Associate Director of HR for Harvard Library.  DUTIES AND RESPONSIBILITIES   Position Classification:  Analyze and classify positions (new, vacant, and filled) using Harvard benchmarks and guidelines.  Manage the full classification process, including intake, review, decisions, and communications.  Convene and lead the classification committee; may train HL HR staff on classification.  Serve as subject matter expert for library role classification. Consult with subject matter experts in other functional areas as needed.  Classify roles for annual Association of Research Libraries survey.  Review and update classification-related policies, tools, and forms.  Participate in related projects (e.g. Job Family Framework,...

Job Summary: The Laboratory Coordinator (LC) provides administrative and operational support to faculty to enable effective teaching and research. The LC serves as the primary point of contact for administrative matters and coordinates day-to-day activities. Strong in-person presence required. Job-Specific Responsibilities: Manage calendars, travel, expenses, and daily administrative needs of up to 10 faculty members  Prepare correspondence, reports, and meeting materials  Serve as primary administrative support for faculty activities (e.g., events, visitors, purchasing)  Route faculty requests to proper functional partner, serving as their main point-of-contact to functional partners and shared service centers.  Provide support for faculty members directly related to their teaching and research portfolio  Provide support for events led by faculty  When applicable, act as team lead for a small group of Faculty Assistants through a player-coach model...

The Development Coordinator, PMG (Principal and Major Gifts) works in partnership with and provides administrative support to two Principal Major Gift fundraisers who are charged with raising funds and planning and executing prospect strategy, cultivation, stewardship, and solicitation for Harvard Kennedy School (HKS).   Working independently and as part of a team in a dynamic, fast-paced environment, the Development Coordinator is responsible for day-to-day administrative support, such as updating prospect activity and tracking progress, calendaring, making travel arrangements, drafting and proofreading prospect briefings and materials, report generation, database maintenance, and assisting with projects related to assigned HKS research centers and regional-based fundraising portfolios.   The Development Coordinator may also coordinate selected department-wide resources, workflows and strategies, in addition to providing customer service to Alumni Relations and Resource...

Job Summary: Reporting to the Executive Director with work delegated by the Chair of Astronomy and the Faculty member who oversees undergraduate affairs, the Undergraduate Coordinator/Chair Assistant serves as the primary administrative point of contact for all undergraduate students and supports academic and student programs for the administrative grouping.  The Undergraduate Coordinator/Chair Assistant will be the direct liaison to the Registrar’s Office, Office of Undergraduate Studies, Advising Office, and House Deans to help resolve student issues. They may also address, plan and apply for funds to help support events in the Department.  Additionally, this position also works to support the Chair to offer administrative support for all faculty-related matters. Job-Specific Responsibilities: Serves as the primary administrative point of contact for students in a department or administrative grouping. May perform some or all of the below duties: Undergraduate...

Job Summary: Under the supervision of the Office for Community Support, Non-Discrimination, Rights and Responsibilities (CSNDR) SHARE Associate Director and Senior Clinical Services Coordinator with a dotted line to the Associate Director for Administrative Operations, the Administrative Coordinator provides a wide range of administrative support to the Sexual Harassment/Assault Resources & Education (SHARE) Team to ensure smooth daily operations of the confidential clinical space. While ensuring a smooth day-to-day workflow for the SHARE offices, this position also triages a stream of ad hoc, often urgent and time sensitive, requests from multiple sources. As a critical, front-facing member of the SHARE Team, the Administrative Coordinator is expected to work in a well-organized and professional manner with discretion and sensitivity. Job-Specific Responsibilities: Staff the front desk to serve as first point of contact within the office; direct visitors to staff...

Job Summary: Faculty Support Services provides comprehensive administrative support to departments and centers within the Faculty of Arts and Sciences Division. Reporting directly to the Director of Faculty Support Services, the Program Manager oversees and manages two Program Coordinators.  As a member of a collaborative administrative team, the Program Manager and their direct reports will assume an expanding role in providing centralized event support and financial administrative services to units across the Division. The Program Manager will also provide interim coverage, as needed, during short- and long-term absences or vacancies among department administrators.  Faculty Support Services provides support to departments and centers in the Faculty of Arts & Science Division.  This position is responsible for oversight and management of two Program Coordinators who will increasingly take on centralized event support and financial administrative processing for the units...

Important Note: This position will start hybrid (some on-campus/some remote work), with the transition to full on-campus work in Cambridge if required by the department. Employees will be expected to commute to the office in Cambridge as required. The Legal & Financial Assistant is part of a team of five administrative assistants in the Office of the General Counsel, reporting to the Department Administrator. The Legal Assistant provides day-to-day administrative support for seven OGC attorneys in their varied law practices. Typical duties and responsibilities include the following. Other duties may be assigned as needed. Job-Specific Responsibilities: Provides direct support for a group of University Attorneys, including complex calendar management, room-booking, correspondence, coordinating conference and travel arrangements (applying the relevant policies and guidance), processing expense reports and reimbursements, and management of electronic and paper legal...

The Director of HKS (Harvard Kennedy School) Library Services leads the ongoing development of library services and collections supporting world-class research and teaching in public policy and government, working directly with Harvard Kennedy School stakeholders and with colleagues across Harvard Library, and is the senior leadership role for the HKS Library.  The Director reports to the Chief Research Enablement Officer (CREO) as part of the research and library services department, and is a member of the CREO’s management team, along with the Director of Research Computing and Data Services, the Executive Director of Research Administration, the Manager of Community Engagement and Special Projects, and the Senior Administrative Coordinator. The Director works closely with the Vice President for the Harvard Library and University Librarian or delegates.  The Director plays a central role in shaping a modern, research-driven library that integrates deeply into the School’s...