69 administrative assistant jobs found in Cambridge

ABOUT HGHI:  The Harvard Global Health Institute (HGHI) is an interfaculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Our team works across Harvard’s schools and international stakeholders to drive impact in global health. POSITION OVERVIEW: Reporting to HGHI’s Executive Director, this role provides essential executive support to the Faculty Director and administrative coordination across the institute. This position will also support the Faculty Director’s appointment at Harvard Medical School. You’ll manage high-stakes logistics, maintain critical relationships within HGHI, across Harvard and externally, and ensure seamless execution of the institute’s mission-critical activities. This position...

The high-profile and high-energy Program on Science, Technology and Society (STS) at the Harvard Kennedy School (HKS) provides unique resources through research, training, and public events for coping with the multiple societal challenges posed by scientific and technological innovation.  The Faculty Assistant and Program Coordinator will work directly with faculty director Professor Sheila Jasanoff to make valued contributions in support of her teaching, speaking engagements, events and collaboration with other schools at Harvard and external organizations. The Faculty Assistant and Program Coordinator will play a key role in managing scheduling, communications, course development, and travel arrangements for Professor Jasanoff and her work with STS as well as coordinate all events for the program.   Specific duties include:  Operations (20%)  Prepares and maintains all aspects of program operations including human resources and financial management and all events and...

Job Summary: The Harvard Art Museums Ever since their founding,  The Harvard Art Museums  —the Fogg Museum, Busch-Reisinger Museum and Arthur M. Sackler Museum—have been dedicated to advancing and supporting learning at Harvard University, in the local community, and around the world. Displayed in galleries that mix not only media but schools of art, the collections at Harvard are celebrated and interrogated within a larger story of artistic expression and historical and contemporary issues. The diverse collection is among the largest in the United States. Through research, teaching, professional training, and public education, the museums strive to advance the understanding and appreciation of art. The Associate Conservator of Objects and Sculpture reports to the Assistant Director and Head of Objects Lab, Straus Center for Conservation and serves as an integral part of the collaborative Objects Lab team. The Associate Conservator demonstrates achievement, expertise, and...

The Program Coordinator (PC) is a member of a fast-paced, customer service-oriented team in the Professional Education (PPE) unit at the Harvard Graduate School of Education (HGSE), which serves more than ten thousand educators in early childhood, K-12, and higher education around the world each year through a diverse portfolio of professional learning offerings. The PC reports to the Assistant Director of Program Operations The Program Coordinator is responsible for administrative coordination of an annual portfolio of professional education programs, products, and services in both face-to-face and online formats. Under the guidance of Program Managers, the PC is responsible for partnering with other team members to deliver exceptional customer service to faculty and program participants toward our ultimate goal of producing outstanding professional learning experiences. The PC serves as an ambassador of HGSE Professional Education at all programs. Job-Specific...

Professor Marshall Ganz is a Senior Lecturer in Public Policy at the Harvard Kennedy School and Faculty Director of the Practicing Democracy Project (PDP) at the Center for Public Leadership. His teaching and research focus on leadership, narrative, organizing, and civic engagement, with an emphasis on how people build collective power to create change. The Practicing Democracy Project supports practitioners and students to develop the skills, relationships, and capacities needed for democratic renewal. It focuses on equipping individuals and organizations to engage in the work of organizing, building power, and fostering democratic practices. Through teaching, research, and practitioner partnerships, PDP explores how democracy is not only a system of governance, but lived, daily practice. Professor Ganz teaches three courses: Organizing: People, Power, Change ; Public Narrative ; and Being Human . His courses, which are taught both in person and online, draw hundreds of...

Position Summary: Reporting to the Assistant Director of Student Programs & Chaplaincy, the Administrative Coordinator provides administrative and logistical support for the department. This role performs a wide range of complex administrative, financial, and event-support duties. The coordinator acts as the primary financial systems user for the department, supports the Executive Director’s schedule/courses, and manages the administrative lifecycle of Harvard Chaplaincy requirements and student grants.  Principal Duties and Responsibilities: Financial Operations & Systems: Serves as the department's primary power-user for Harvard financial systems. Processes all Concur reimbursements, manages B2P vendor invoices, and holds/reconciles the departmental Corporate Card. Executive, Academic & Fellowship Administration: Provides comprehensive logistical support for the Executive Director's academic courses and the RSEL Fellowship. Maintains all...

The mission of the Taubman Center for State and Local Government at the Harvard Kennedy School is to support current and future public sector leaders in improving the governance of states, counties, and cities. The Taubman Center and its affiliates, including the Government Performance Lab (GPL), Harvard Impact Labs, and the Rappaport Institute for Greater Boston, are generating solutions to pressing state and local government challenges through teaching, academic research, hands-on projects with governments, and convenings that bring together policy makers and thought leaders to engage with faculty, staff, fellows, and students.  Job Summary: The Executive Coordinator will provide high-level administrative support to Professor Liebman who directs the Taubman Center for State and Local Government, the Rappaport Institute for Greater Boston, Harvard Impact Labs, and the Government Performance Lab (GPL).    The ideal candidate for this role will find inspiration in our missions...

Job Summary: Full-time Research Assistant (RA) wanted for an exciting, largescale project in the laboratory of Professor Randy Buckner. Job-Specific Responsibilities: The RA's primary responsibilities include: (1) data acquisition using behavioral and neuroimaging techniques (MRI); (2) data entry, data checking, and quality control procedures; and (3) subject recruitment and enrollment through community outreach and advertising.  Other responsibilities include serving as an interface among several collaborating lab groups, maintaining participant databases, scoring and processing data and assisting with administrative tasks.   Qualifications Basic Qualifications: Background in psychology, neuroscience, or a related field and previous research experience is required. Additional Qualifications and Skills: B.A., B.S. preferred. Candidates should have proficiency with basic computing packages such as MS Word and Excel and will have some familiarity with one...

Job Summary: Reporting to the Building Operations Manager and working closely with the Building Systems Manager, the Building Services Assistant is a key member of the Facilities Management team responsible for supporting the safe, efficient, and reliable operation of all Harvard Radcliffe Institute properties. The Building Services Assistant provides hands-on building maintenance, supports day-to-day operations, and helps coordinate and document work performed by internal trades and external vendors across building systems and services. This position is classified as essential. All essential personnel are expected to be on site during emergency situations, including but not limited to snowstorms and other severe weather, in order to help ensure the safety and continuity of building operations, building occupants, and the general public. Job-Specific Responsibilities: Helps ensure that buildings are maintained to the standards established by the Facilities Management...

The Development team at Harvard Law School is a dynamic fundraising team dedicated to securing philanthropic support to advance the vision and priorities of the Dean of HLS.    We are seeking a Development Assistant to support three frontline fundraisers. This position is an integral member of a larger team and has responsibility for a wide range of complex and confidential administrative support duties. The Development Assistant actively participates in major and principal gift work, gaining knowledge of specific fundraising priorities and programs and supporting gift prospect assignments.   Job-Specific Responsibilities As Development Assistant you will:   Conduct preliminary prospect research, track solicitation process and progress, and update contact reports.    Assist team in coordinating prospect portfolios and works with major gift officers to identify prospects utilizing prospecting and reporting tools.   Schedule meetings/appointments and make travel...

The Bloomberg Center for Cities at Harvard University seeks a senior leader to connect city government needs with emerging talent, creating opportunities for Harvard students to gain exposure to city government and meaningful, hands-on work with cities during their time at Harvard, and supporting more of those students to go on to careers in city government after. This role reflects the Center’s conviction that more Harvard students should go on to serve in city government. Success will be measured by how many do. The role sits at the intersection of cities, students, and the Bloomberg Center for Cities’ capabilities. The Senior Director will lead work with city leaders to understand priorities and talent needs; work closely with students to expose them to city government, hands-on work, and fellowships; and use the Center’s platform to move Harvard students from interest to careers in city government. This is not a traditional higher education role. It is an externally oriented...

The Director for Special Projects is a member of the Executive Dean’s management team, responsible for advancing high-priority initiatives across Harvard Kennedy School (HKS). This role drives execution of strategic priorities, leads cross-functional collaboration, strengthens administrative effectiveness, and ensures alignment across offices, departments, and centers. Serving as a trusted advisor and thought partner to the Executive Dean and other School leaders, the Director translates strategic direction into coordinated action, ensuring timely progress and organizational coherence. The Executive Dean’s portfolio includes campus planning and operations, executive education, finance, human resources, information technology, and research and library services. Each of these areas is led by a member of the Executive Dean’s leadership team, and the Director will be a member of this team. Job-Specific Responsibilities: Strategic Priorities and Execution: Partner with the...

About the Harvard Graduate School of Design (GSD) The Harvard University Graduate School of Design (GSD) educates leaders in design, research, and scholarship to make a resilient, just, and beautiful world. The GSD offers an unparalleled setting for interaction through the combination of disciplines-architecture, landscape architecture, urban planning and design, design engineering, real estate and housing, including an emerging research program and a robust public program of lectures and exhibitions. The GSD is Harvard's epicenter for scholarship and innovation related to the built environment. Our faculty and students address defining questions across architecture, landscape architecture, urban planning and design, real estate, and design engineering, advancing fields that profoundly influence the human experience. At the GSD, research and teaching drive creative solutions to the world's most urgent challenges, reimagining infrastructure, communities, and cities on a global...

For more than 25 years, the Rappaport Institute for Greater Boston has connected Harvard’s scholars and students with public service, helping strengthen governance, improve policy, and develop public sector leaders across Greater Boston and the Commonwealth of Massachusetts. Through fellowships, research partnerships, policy convenings, and civic engagement initiatives, the Institute brings together researchers, policymakers, practitioners, and students to address important public challenges in the Commonwealth.  The Rappaport Dean's Research Initiative (RDRI) is a new effort designed to deepen the Institute's research and policy impact. The Initiative supports faculty-led research partnerships focused on major challenges facing Massachusetts and Greater Boston, including housing, homelessness, education, healthcare, economic opportunity, and government effectiveness. By connecting faculty with government agencies, nonprofit organizations, philanthropic partners, and community...

Job Summary: Independently administer and implement university and/or department admissions policies and procedures.   Job-Specific Responsibilities: Read and evaluate admissions applications from assigned geographical regions. Apply discretion and independent judgment in deciding which qualified students should be presented to the committee for possible admission. Handle inquiries from prospective students, applicants, parents, secondary school administrators, and the general public in assigned geographical regions. Develop and nurture relationships with alumni/ae interviewers. Devise regional interview process procedure. Guide alumni/ae on how to conduct successful applicant interviews. Answer and respond to inquiries and concerns of applicants and students, both admitted and rejected, from assigned geographical area. Provide information and advice about Harvard College and admissions procedures through information sessions conducted in-person and online. Travel...

The Office of Career Advancement (OCA) at Harvard Kennedy School seeks an organized, detail-oriented, and collaborative professional to serve in a temporary contract role supporting employer relations operations, event coordination, systems management, and broader OCA operational support during staff leave. This role will provide administrative and operational support across several core OCA functions, including inbox management, employer engagement activities, recruiting events, data support, and platform administration. The position plays an important role in helping OCA operate efficiently and deliver high-quality support to students, employers, alumni, and institutional partners. While the role will work closely with employer relations activities, it will also support broader operational needs across the Office of Career Advancement. Job-Specific Responsibilities: OCA Operations & Inbox Management Manage and triage multiple OCA inboxes, ensuring timely...

The Project Controls Specialist (PCS) reports to the HCP Associate Director of Controls and Operations. The PCS helps maintain project controls and administrative services processes and procedures for Harvard Capital Projects and ensures their execution on all projects. The Project Controls Specialist supports the successful delivery of projects through the application of core project controls practices, including budgeting and forecasting, cost management, funding oversight, contract compliance, capital planning support, schedule review, and change management. The role is responsible for collecting, analyzing, and reporting project information, maintaining the integrity of project controls data, and supporting the development and continuous improvement of project controls systems, processes, tools, and templates. Job-Specific Responsibilities Participates as a full member of HCP’s professional team in the delivery of all projects. Supports the HCP Project Management and...

The Office for Sponsored Programs is a department within Harvard University’s Financial Administration (FAD) that is focused on providing high-quality administrative and financial assistance to faculty and other University affiliates performing sponsored research. OSP works with researchers and schools across Harvard to help obtain and negotiate awards from sponsoring agencies, assist with grant proposal preparation, ensure compliance with federal regulations and University policies, provide financial support including financial reporting and billing and collection services, assist with audits, and promote knowledge of sponsored research administration throughout the University research community through training and other educational programs.  As a member of the Office for Sponsored Programs (OSP) Pre-Award Team and its Grants and Contracts Officer Team, the Senior Grants and Contracts Officer (GCO) leads the negotiation of sponsored awards with federal, foundation, industry,...

The American Repertory Theater at Harvard University seeks a highly detail-oriented coordinator to join the A.R.T. development team. The Senior Development Coordinator supports the A.R.T.’s development department including front-line fundraisers and other primary department functions such as board management, campaign prospect research and support, membership events, maintaining governance documentation and other development materials, activities in support of the annual fund and capital campaign submission, and special projects as needed. This position is responsible for assisting the Chief Development Officer (CDO) with day-to-day operations, as well as providing support for the development team. Reporting to the CDO, the Senior Development Coordinator should have a broad range of fundraising and development experience in non-profits working with a volunteer board and donors. The A.R.T. is in the midst of a $250M+ capital campaign for a new building that will open to the public...

Job Summary: The Harvard Radcliffe Institute (HRI) seeks a strategic, data-driven, and collaborative Director of Annual Giving to lead the Institute’s annual giving program. Reporting to the Director of Donor Engagement, this role is responsible for developing and executing multi-channel direct marketing campaigns and advancing strategies that drive donor acquisition, retention, and annual giving revenue. The Director will lead a performance-based, data-informed annual giving program grounded in audience segmentation, analytics, and testing. A core priority of the role is sustaining and growing Radcliffe’s annual donor base by implementing a long-term audience development strategy. Key to this work will be identifying and engaging target affiliate groups in the HRI community; strengthening reporting mechanisms and developing actionable insights; and building collaborative working relationships with colleagues and stakeholders across the External Relations team, Institute, and...

Job-Specific Responsibilities: Reporting to the Manager of Award Operations, the Award Specialist independently serves as a subject matter expert and institutional resource for complex sponsored award management. This role exercises independent judgment in the interpretation of sponsor terms and conditions, determination of appropriate award structures, and resolution of non-routine and high-impact issues. The Award Specialist plays a key role in ensuring institutional compliance, mitigating risk, and advancing strategic improvements to the award management processes and systems across the university.  Lead the institutional review, interpretation, and acceptance of complex sponsored award notices, including resolving ambiguous or conflicting sponsor terms and determining appropriate award setup structures in alignment with university policy and risk considerations. Act as a primary point of contact and problem solver for a broad range of GMAS issues across the award...

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology in support of the teaching and research mission of the University. For more about the Financial Administration Department and its eight reporting units, see http://finance.harvard.edu. The Office for Sponsored Programs (OSP) manages a diverse portfolio of federal, foundation, international, and industry sponsors; we provide lifecycle sponsored programs support and partner with schools, departments, and centers across the University to facilitate proposal submission, award acceptance and administration, and all sponsored financial reporting and invoicing throughout the life of the award.   The Office for Sponsored Programs (OSP) Pre-Award Team is responsible for providing leadership, advice, and superior client service in the provision of all Pre-Award services, including but not limited to proposal review and...

The Associate Director, Payroll Operations and Shared Services reports to the Director of Tax, Payroll, and Policy and leads central payroll processing, payroll operations compliance, and consistent payroll service delivery across central and shared services environments. The role serves as the University’s senior payroll operations and compliance subject matter expert, supporting accurate, timely, controlled, and policy-compliant payroll across schools and units.  This position manages the central payroll processing and customer service teams and establishes the standards, controls, escalation paths, training, and performance measures needed to support consistent payroll service delivery across central and emerging shared services environments. As the shared services model evolves, the role is expected to assume expanded direct management and/or functional oversight responsibilities for payroll shared services.  The role partners with Human Resources, school and unit finance...

Job Summary: Independently perform financial analysis to support department’s role in assisting management with financial planning efforts, budget analysis and monthly reporting. Job-Specific Responsibilities: The Office of Finance and Administration in the Office of the President and Provost (OPP) supports OPP’s finance, administration, and operations objectives. OPP’s Finance and Administration’s portfolio of clients includes central administrative units (20+ units), central University-wide institutions (8 Allieds/Affiliates), and University-wide Initiatives and interfaculty initiatives (32+ initiatives). OPP Finance and Administration directs the financial and strategic planning related to the annual budget development, multi-year plan, reporting, quarterly and year-end closes, accounting, compliance, and stewardship.  OPP F&A also provides administrative oversight related to organizational reviews and approval of FTEs (1200 FTEs), rationalization/organization of...