2375 executive assistant jobs found

Location: 1 California Street, San Francisco California Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team’s needs.  Handles confidential information discreetly and professionally.  Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs. Handles incoming inquiries, research and communicates in a professional and timely manner.  Responsible for meeting coordination, video conferencing and scheduling , and organizing proper room setup as needed.  Prepares materials for meetings as requested.  Coordinates various calendar events.  Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality.  Other duties/projects as requested.  ESSENTIAL JOB FUNCTIONS Under general supervision, provides administrative support to the leadership team to include the executing,...

Location: 1 N Wacker Drive, Chicago Illinois POSITION OVERVIEW Provide executive assistance to the Commercial Leader to perform diverse administrative and clerical duties for the leader and his/her leadership teams while contributing to the overall performance of the Division's functional and cross-functional teams. This role is expected and held accountable to add value, work efficiently and constantly strive to improve internal and external customer experience. Ability to prioritize and organize work while being flexible and nimble enough to change with the needs of business is important for this role. Ability to quickly learn new tools and technologies; with interest and experience in using professional media, digital platforms and the Internet to improve work efficiency, research and creation of Keynote and/or PowerPoint presentations and ongoing communication. Entrepreneurial spirit and desire to understand internal business, outside competition and dynamics of work....

Location: 11 Stanwix Street, Pittsburgh Pennsylvania POSITION OVERVIEW Provide executive assistance to the Commercial Leader to perform diverse administrative and clerical duties for the leader and his/her leadership teams while contributing to the overall performance of the Division's functional and cross-functional teams. This role is expected and held accountable to add value, work efficiently and constantly strive to improve internal and external customer experience. Ability to prioritize and organize work while being flexible and nimble enough to change with the needs of business is important for this role. Ability to quickly learn new tools and technologies; with interest and experience in using professional media, digital platforms and the Internet to improve work efficiency, research and creation of Keynote and/or PowerPoint presentations and ongoing communication. Entrepreneurial spirit and desire to understand internal business, outside competition and dynamics...

Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.   Faculty Support Services seeks an Executive Assistant (EA) who can fulfill this dual role as an independent problem-solver and enthusiastic team member. As the Executive Assistant you will:   Perform a wide range of administrative duties for a highly active faculty member, supporting their teaching, travel, research and external activities.  Serve as a key contact for a...

Job Summary: The Executive Assistant is a unique role at Harvard FCU. Reporting to the President & CEO, the Executive Assistant role is the central connection for staff, members, and partners to connect with the President & CEO, senior leadership, and our Board of Directors (including our Supervisory Committee).  In this role you will be championing company culture, managing schedules, assisting with correspondences and presentations, planning events, and acting as the point of contact for the CEO, Senior Team, and Board of Directors.  Job-Specific Responsibilities: Executive & Senior Team Support Serve as primary point of contact and gatekeeper for the President & CEO, managing calendars, priorities and daily workflow. Plan, schedule, and manage calendars for all senior team leaders, including scheduling meetings, resolving conflicts, and ensuring appropriate prioritization. Prepare senior team members for meetings by coordinating agenda,...

The EA/PC reports jointly to the University Chief Compliance Officer (UCCO) and the Assistant Vice Provost and Managing Director for Research Data Strategy (AVP). The incumbent provides high-level administrative, operational, and project coordination support to ensure the effective functioning of both offices and the successful advancement of institutional priorities. Job-Specific Responsibilities: The Executive Assistant and Project Coordinator will deliver advanced administrative support to the UCCO, ensuring efficient daily operations of the office, as well as support occasional, discreet projects related to the AVP. Responsibilities specific to the UCCO include: Managing complex calendars and overseeing the planning, scheduling, and coordination of meetings Preparing meeting materials, including agendas and briefing documents, by researching, compiling, and synthesizing relevant information Providing timely follow-up on action items and monitoring the completion of...

Job Summary: The overarching mission of the Harvard T.H. Chan School of Public Health is to advance the public’s health through learning, discovery, and communication. To pursue this mission, the School produces knowledge through research, reproduces knowledge through higher education, and translates knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations. In pursuit of these bold goals, the Dean’s Office (“DO”) works to support, strengthen, and champion the efforts of the School’s faculty, students, and staff. Job-Specific Responsibilities: This is a unique and rare opportunity to join a dedicated administrative team supporting the School's Dean of the Faculty. The Senior Executive Assistant will have a key role in establishing new workflows for supporting the priorities of the dean and the DO, and contributing to the mission of improving the lives and health of people everywhere. Being the...

Location: 4900 Tiedeman Road, Brooklyn Ohio ABOUT THE JOB (JOB BRIEF) The Executive Assistant serves as a trusted partner to the Chief Accounting Officer, Chief Tax Officer and other senior finance leaders, providing executive, governance, and operational support across Controllership and Corporate Tax. Responsibilities include executive calendar and meeting management, governance committee administration, leadership communications, onboarding coordination, event planning, regulatory and audit meeting support, vendor and contractor administration, and special project coordination. The role regularly handles highly confidential information, including financial, regulatory, personnel, strategic, and material nonpublic information, requiring exceptional judgment, discretion, professionalism, and attention to detail. The position requires the ability to manage multiple priorities, anticipate executive needs, and effectively coordinate across senior leaders and business...

Your work days are brighter here. We’re obsessed with making hard work pay off, for our people, our customers, and the world around us. As a Fortune 500 company and a leading AI platform for managing people, money, and agents, we’re shaping the future of work so teams can reach their potential and focus on what matters most. The minute you join, you’ll feel it. Not just in the products we build, but in how we show up for each other. Our culture is rooted in integrity, empathy, and shared enthusiasm. We’re in this together, tackling big challenges with bold ideas and genuine care. We look for curious minds and courageous collaborators who bring sun-drenched optimism and drive. Whether you're building smarter solutions, supporting customers, or creating a space where everyone belongs, you’ll do meaningful work with Workmates who’ve got your back. In return, we’ll give you the trust to take risks, the tools to grow, the skills to develop and the support of a company invested in...

The Belfer Center for Science and International Affairs is the hub of Harvard Kennedy School's research, teaching, and training in international security and diplomacy, environmental and resource issues, and science and technology policy. The Belfer Center was named a “Center of Excellence” by the University of Pennsylvania’s Think Tanks and Civil Societies Program in 2021 – the last year of its ranking program – in recognition of the Center’s six consecutive years as the world’s #1 university-affiliated think tank. The Center has a dual mission: (1) to provide leadership in advancing policy-relevant knowledge about the most important challenges of international security and other critical issues where science, technology, environmental policy, and international affairs intersect; and (2) to prepare future generations of leaders for these arenas. Reporting to Meghan O’Sullivan, Director of the Belfer Center for Science and International Affairs at Harvard Kennedy School, the...

ABOUT HGHI:  The Harvard Global Health Institute (HGHI) is an interfaculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Our team works across Harvard’s schools and international stakeholders to drive impact in global health. POSITION OVERVIEW: Reporting to HGHI’s Executive Director, this role provides essential executive support to the Faculty Director and administrative coordination across the institute. This position will also support the Faculty Director’s appointment at Harvard Medical School. You’ll manage high-stakes logistics, maintain critical relationships within HGHI, across Harvard and externally, and ensure seamless execution of the institute’s mission-critical activities. This position...

About the Role: Grade Level (for internal use): 13 About the Role: The Director, Business Operations of the Communications Team, works directly for the Chief Communications Officer and across the Leadership Team, supporting the overall effectiveness and organization of the Communications team both internally and externally. Responsibilities and Impact : The Director, Business Operations is a critical role in the Communications team, providing support to the team and delivering excellence in an exciting, fast-paced and high-performance work environment. This role is instrumental in advancing the communications function through transformational operating model improvements, capability-building, AI adoption, and stakeholder engagement, project management, delivering measurable results and fostering a culture of innovation and agility. The role requires exceptional organization and operational skills and the ability to manage multiple projects in parallel as well...

Job Summary: The Executive Coordinator provides strategic administrative and operational support to the Vice President for Finance and Chief Financial Officer (VPF) and Assistant Vice President, Office of Financial Strategy and Planning (AVP). Serving as a trusted partner to the VPF and AVP, the Executive Coordinator manages complex and confidential matters, anticipates needs, exercises sound judgment in a fast-paced environment with competing priorities, and ensures the effective coordination of the VPF and AVP's daily operations. The role requires exceptional discretion, initiative, and the ability to independently manage multiple priorities while proactively identifying and resolving issues that support executive decision-making and organizational effectiveness. The Executive Coordinator collaborates extensively with the Offices of the President and Provost, University leadership, schools, and administrative units across Harvard. Working closely with executive assistants...

Playing an essential role in the U.S. economy, Fannie Mae is foundational to housing finance. Here, your expertise can help fuel purpose-driven innovation that expands access to homeownership and affordable rental housing across the country. Join Fannie Mae to grow your career and help people find a place to call home. Job Description As a Lead Executive Support Analyst, you will deliver discreet, highly responsive technology support across executive devices, collaboration platforms, meeting technologies, and business-critical applications. You will be expected to anticipate needs, resolve issues quickly, communicate with professionalism, and maintain the highest standards of confidentiality, service excellence, and operational readiness. This role plays a key part in strengthening the overall Executive IT Support experience by contributing to operational standards, documentation, escalation processes, service improvements, and proactive support practices. Key...

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description KEY RESPONSIBILITIES: Performs routine laboratory and general clerical tasks necessary for daily operation of laboratory. Collects, prepares, cleans and stores glassware and other lab equipment. Stocks and prepares media, reagents, chemical solutions and stains. Maintains records and files. Sets up laboratory and research equipment as directed. Assists research and laboratory personnel with experiments and procedures. Performs related responsibilities as required. Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially...

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Division of Animal Resources within the Emory National Biomedical Research Center at Emory University’s Field Station in Lawrenceville, Georgia, is seeking an Animal Care Technician IV to join our team.   This role combines the responsibilities of an Animal Care Technician and a Veterinary Technician and requires the ability to work independently with minimal supervision. The position is scheduled exclusively on weekends and consists of overnight shifts from Friday, 4:00 PM–2:00 AM; Saturday, 4:00 PM–7:00 AM (overnight into Sunday); and Sunday, 4:00 PM–7:00 AM (overnight into Monday). Applicants must be available to work the...

We are actively hiring for multiple Faculty Administrative Assistant roles under this posting. Apply today!  Why Join Us? Impact-driven role, supporting faculty who are educating leaders who make a difference in the world Hybrid, 3 days per week onsite role on our Boston based campus $31.86 - $34.61 per hour (commensurate with experience), 35 hours per week, overtime eligible role Rich benefits options including, medical, dental, and vision insurance as well as tuition reimbursement Robust paid time off: 3 weeks of vacation,12 sick days per year, 3 personal days, plus 12.5 paid holidays 5% annual employer contribution to 403b retirement account Save on commuting: Harvard covers 60% of the cost for MBTA monthly bus, subway, commuter rail, and commuter boat passes  What You Will Do: As the professors’ administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's (HBS) mission to...

Position Summary Reporting to the Assistant Dean for Faculty and Academic Affairs, the Manager works closely with faculty, academic leadership, alumni, and external partners to develop educational initiatives that advance the School's academic mission and extend the reach of HDS scholarship and teaching to local, national, and global audiences. The position leads the development and growth of professional and lifelong learning opportunities offered during the summer, January Term (J-Term), and throughout the academic year, while supporting a portfolio of faculty-driven academic programs, lectures, conferences, workshops, symposia, and other public-facing educational initiatives. This role combines faculty engagement, partnership building, operational leadership, assessment, and strategic planning, with responsibility for creating high-quality in-person, online, and hybrid learning experiences that strengthen HDS's educational impact and support institutional priorities. The...

Job Summary: Lead admissions operations and planning that may include applicant recruitment and evaluation, event planning, data analysis and policy and workflow development. Job-Specific Responsibilities: The Senior Associate Director oversees the consistent interpretation and administration of predegree advising and admissions policies and processes and supervises the advising team. The role provides leadership on complex student matters and institutional risk; manages key departmental operations; and uses data to inform policy, planning, decision-making, and continuous improvement. Other duties and responsibilities: Ensure compliance with School and University admissions and academic policies and applicable legal requirements. Research, analyze, interpret, and resolve policy questions, providing accurate and timely guidance to department, School, and University staff and leadership. Identify, monitor, and mitigate potential risks to School and University...

The Harvard Kennedy School (HKS) has a demonstrated track record of training the world’s leaders and public servants.  Since its founding in 1936, the Harvard Kennedy School has evolved from a graduate school of public administration to a global institution that brings together powerful research, students from over 100 countries, and practitioners from across the public sector to solve the major problems our time.  Established with a gift of $2 million, the Kennedy School also has a long tradition of philanthropy, and of exceeding targets in revenue dollars, the number of alumni donors and the percent of revenue that comes from non-alumni donors who choose the Kennedy School as their partner for impact. The office of Alumni Relations & Resource Development (ARRD) at HKS seeks an experienced, ambitious and mission-driven Director, Principal & Major Gifts. The Director, Principal & Major Gifts, works within an entrepreneurial and dynamic School environment and closely...

The Harvard Kennedy School (HKS) has a demonstrated track record of training the world’s leaders and public servants.  Since its founding in 1936, the Harvard Kennedy School has evolved from a graduate school of public administration to a global institution that brings together powerful research, students from over 100 countries, and practitioners from across the public sector to solve the major problems our time.  Established with a gift of $2 million, the Kennedy School also has a long tradition of philanthropy, and of exceeding targets in revenue dollars, the number of alumni donors and the percent of revenue that comes from non-alumni donors who choose the Kennedy School as their partner for impact. The office of Alumni Relations & Resource Development (ARRD) at Harvard Kennedy School (HKS) seeks an experienced, ambitious and mission-driven Director, Principal & Major Gifts. The Director, Principal & Major Gifts, works within an entrepreneurial and dynamic School...

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description KEY RESPONSIBILITIES: Greets visitors, answers and screens incoming telephone calls by providing information or take messages and distributes them to appropriate employee. Follows organizational and departmental policies and procedures. Uses specialized techniques in the transport of sick or convalescent persons. Supports cost efficient/effective delivery of care. Participates in unit based and hospital-wide Continuous Quality Improvement Program. Gives and / or receives information regarding patient schedule and information. Prepares rooms to receive patient; sets up necessary equipment and ensures neatness...

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description KEY RESPONSIBILITIES: Performs routine laboratory and general clerical tasks necessary for daily operation of laboratory. Collects, prepares, cleans and stores glassware and other lab equipment. Stocks and prepares media, reagents, chemical solutions and stains. Maintains records and files. Sets up laboratory and research equipment as directed. Assists research and laboratory personnel with experiments and procedures. Performs related responsibilities as required. Employees in this classification may be required to work with, take specific precautions against and/or be immunized against potentially...

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description We are seeking a Senior Administrative Assistant to join our team. The Office of Nursing Research at the Nell Hodgson Woodruff School of Nursing is committed to advancing scientific discoveries that improve health outcomes across diverse populations. Our research spans maternal and child health, cancer, gerontology, and the impact of climate on health. Join a team that values excellence, collaboration, and innovation. This is more than a job—it’s a chance to be part of a meaningful research community making a real difference.   This position is primarily in person with the opportunity to work remotely twice a week.   KEY...