7 jobs found in Cambridge

Job Summary: The Executive Assistant is a unique role at Harvard FCU. Reporting to the President & CEO, the Executive Assistant role is the central connection for staff, members, and partners to connect with the President & CEO, senior leadership, and our Board of Directors (including our Supervisory Committee).  In this role you will be championing company culture, managing schedules, assisting with correspondences and presentations, planning events, and acting as the point of contact for the CEO, Senior Team, and Board of Directors.  Job-Specific Responsibilities: Executive & Senior Team Support Serve as primary point of contact and gatekeeper for the President & CEO, managing calendars, priorities and daily workflow. Plan, schedule, and manage calendars for all senior team leaders, including scheduling meetings, resolving conflicts, and ensuring appropriate prioritization. Prepare senior team members for meetings by coordinating agenda,...

Reporting to the Director of the Center for Wellness, the Staff Assistant I/Receptionist provides receptionist duties to a busy massage and acupuncture center with courtesy and professionalism. Receives and greets all visitors, provides reception and client service on a walk-in, phone-in, or e-mail basis. Schedules appointments for clients according to established guidelines. May perform other administrative duties such as filing, data entry, and general correspondence as required. Job-Specific Responsibilities: Greets visitors in a courteous and professional manner. Provides reception and client service on a walk-in, phone in, or email basis. Schedules appointments for clients according to established guidelines. Receives payment by check, credit card, payroll deduction, or term bill from client at the time of appointment booking. Successfully handles routine clerical functions. Answers phone in a timely and courteous manner. Demonstrates flexibility when unexpected...

Harvard Law School’s Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.   Faculty Support Services seeks an Executive Assistant (EA) who can fulfill this dual role as an independent problem-solver and enthusiastic team member. As the Executive Assistant you will:   Perform a wide range of administrative duties for a highly active faculty member, supporting their teaching, travel, research and external activities.  Serve as a key contact for a...

The EA/PC reports jointly to the University Chief Compliance Officer (UCCO) and the Assistant Vice Provost and Managing Director for Research Data Strategy (AVP). The incumbent provides high-level administrative, operational, and project coordination support to ensure the effective functioning of both offices and the successful advancement of institutional priorities. Job-Specific Responsibilities: The Executive Assistant and Project Coordinator will deliver advanced administrative support to the UCCO, ensuring efficient daily operations of the office, as well as support occasional, discreet projects related to the AVP. Responsibilities specific to the UCCO include: Managing complex calendars and overseeing the planning, scheduling, and coordination of meetings Preparing meeting materials, including agendas and briefing documents, by researching, compiling, and synthesizing relevant information Providing timely follow-up on action items and monitoring the completion of...

Job Summary: The Executive Coordinator provides strategic administrative and operational support to the Vice President for Finance and Chief Financial Officer (VPF) and Assistant Vice President, Office of Financial Strategy and Planning (AVP). Serving as a trusted partner to the VPF and AVP, the Executive Coordinator manages complex and confidential matters, anticipates needs, exercises sound judgment in a fast-paced environment with competing priorities, and ensures the effective coordination of the VPF and AVP's daily operations. The role requires exceptional discretion, initiative, and the ability to independently manage multiple priorities while proactively identifying and resolving issues that support executive decision-making and organizational effectiveness. The Executive Coordinator collaborates extensively with the Offices of the President and Provost, University leadership, schools, and administrative units across Harvard. Working closely with executive assistants...

Reporting to the Executive Director and Associate Vice Provost for Academic-Corporate Initiatives (ED), the Executive Assistant and Project Coordinator (EA/PC) will provide administrative and project coordination for the ED and ensure smooth operations of emerging priorities in University-wide academic-corporate partnerships. The EA/PC position involves significant interaction with executive leadership of external institutions such as corporations. The Executive Assistant/ Project Coordinator will also provide calendaring and administrative support for the ED and will coordinate in a wide range of projects identified as priorities within the broader corporate engagement portfolio. Corporate engagement  Preparing materials for the ED’s public speaking engagements, University-wide meetings, including agendas and briefings by compiling relevant information and data related to strategic performance metrics for academic-corporate initiatives. Coordinating and communicating with...

Reporting to the Practice Manager, the HUGHP Behavioral Health staff assistant is responsible for the workflow at the front desk, serves as the primary contact with patients, and provides administrative support to the BH providers. Duties include greeting and assisting patients in the clinic, answering the clinic’s telephones, scheduling and confirming clinical appointments, routing messages to providers, processing incoming and outgoing clinical correspondence, maintaining files, processing and tracking  referrals, managing patient flow, collecting co-payments, serving as a liaison to the billing department, maintaining wait lists, assigning triage, processing insurance prior authorizations for medications, and problem-solving IT issues for clinical staff.  As a collaborative team member, the Staff Assistant II facilitates access to health care and continuously strives to improve services provided, providing excellent customer service.  Performs other related duties as needed....