25 retail administrative coordinator jobs found in Boston

Job Ref:JR-2014 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$56,310.00 - $69,930.00 per year Overview Under moderate supervision, the Administrative Specialist II provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist II uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist II may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a...

Job Summary: The Harvard T.H. Chan School of Public Health is dedicated to advancing the public's health through learning, discovery, and communication. The field of public health is inherently multi-disciplinary and so, too, are the interests and expertise of the school’s faculty and students. Within this rich and diverse environment, the mission of the Office of Educational Programs (OEP) is to deliver student-centered educational programs based on active learning principles that enable graduates to become leaders in public health research and practice. The Educational Programs Coordinator will be part of a small customer service-driven team that is charged with managing the operations of the Office of Education's (OED) academic programs. This key support role will engage with students through multiple program offerings in OEP and will be responsible for managing various aspects of the programs with minimal supervision, requiring independent thought and action. Job-Specific...

Job Summary:  The Coordinator, Sponsored Research provides support for sponsored research activities within the Research Administration team. Working closely with the Research Administration team, including the Director of Sponsored Research, Manager, Research Administration, and colleagues across the division and School, the Coordinator supports proposal preparation, budget documentation, award tracking, and compliance documentation collection. The role focuses on accurate execution of established processes under guidance, maintenance of documentation integrity, support for school-level review workflows, and timely completion of recurring administrative tasks across the sponsored research lifecycle. Job-Specific Responsibilities: Reporting to the Director, Research Facilitation, the Coordinator provides a broad range of funder, pre-award, and post-award process expertise and support to HBS faculty and researchers engaged in sponsored research and to other staff working...

Job Summary: Research Staff Services (RSS) provides administrative support for the hiring, training and management of over 300 research and teaching staff, and assists over 200 faculty members with their research and teaching staff needs.   As part of the Research Staff Services team, the Coordinator provides confidential administrative program support ensuring the smooth operation of the activities of the RSS group. Reporting to the Associate Director, RSS, and working closely with the other members of the RSS team, the Coordinator, RSS primarily supports three (3) areas: Research and Teaching Staff Support, Administrative Support, and Data Collection Support for the RSS team.  Job-Specific Responsibilities: Research and Teaching Staff Support  Responsible for overseeing the agency and hourly/student researchers: Communicates with faculty about staffing needs. Determines work eligibility, payroll type and hourly wage. Manages the intake, assessment, appointment and...

Job Summary: The Assistant Director is a frontline fundraising position responsible for managing class-based reunion fundraising campaigns and securing leadership gifts from alumni. Directly oversees reunion fundraising activity, including volunteer management, for a portfolio of classes to primarily raise support from alumni for the HBS Fund. Cultivates, solicits, and stewards gifts of five-, six-, and seven-figures from a portfolio of class-based prospects. Identifies, enlists, and manages volunteer leadership who serve as partners in driving class fundraising activities and leads class fundraising committee meetings and calls. Develops and/or collaborates on class campaign and individual prospect strategies. This position requires a strong command of fundraising principles, a familiarity with the objectives of reunion and leadership giving fundraising, a high level of organization and professionalism, and the ability to work with a sophisticated and high-level alumni...

HMS MEDscience has an opening for an experienced team teacher for its high school biology-based enrichment program serving a diverse population of students. In addition to teaching, this position will be responsible for coordinating the logistics of our programming for various partners and support the training of volunteers who join our teaching team. This position will directly support the work that advances the goals and vision of HMS MEDscience ( http://hmsmedscience.org/mission ).  This team member will work effectively within a culture inclusive of individuals with diverse backgrounds, styles, abilities, and motivations, and appreciate and leverage the capabilities, insights, and ideas of all individuals. This role will focus primarily on MEDscience's clinical program but may have the opportunity to teach other program areas (including laboratory science, forensic science, and biomedical engineering) over time. Key Responsibilities:  Lead Teacher Delivers interactive...

Job Summary: This position will support research by Prof. Mary Bassett within the Department of Social and Behavioral Sciences at the Harvard T.H. Chan School of Public Health, with a focus on the right to health. The role involves coordinating a research project that examines the right to health within the framework of international humanitarian law, with particular attention to contexts in which attacks on healthcare facilities have impeded the enjoyment and full realization of this fundamental right. Job-Specific Responsibilities: Duties and responsibilities include, but are not limited to, the following: Research Development and Support: Support the development and refinement of research topics, questions, and thematic priorities related to the right to health in conflict settings and international humanitarian law. Conduct background research and assist in synthesizing relevant literature, policy developments, and emerging debates. Support the preparation and...

The Planning, Design and Construction Office (PD&C) seeks an experienced Senior Construction Manager (SrCM) to join the Project Management team responsible for the planning, design, construction, and turnover of capital projects across Harvard Medical School’s (HMS) campus. The SrCM plays a key role in executing HMS’s Five-Year Capital Plan and Campus Renewal Program, providing field-based construction leadership and coordination across multiple active projects. Reporting to the Director of Design and Construction, the Construction Manager serves as the Medical School’s on-site construction representative, overseeing construction activities to ensure projects meet established schedule, budget, safety, and quality objectives. The SrCM works closely with project managers, contractors, consultants, campus stakeholders, and Facilities staff to lead work within active academic, laboratory, and research environments. This position requires full-time on-site presence and work hours...

Department Description: The Kempner Institute for the Study of Natural and Artificial Intelligence at Harvard University brings together researchers from across the biological, cognitive, computational, and engineering sciences to advance the study of intelligence in both natural and artificial systems. The Institute supports a growing community of faculty, fellows, students, and staff, and creates opportunities for cross-disciplinary research and collaboration through its academic programs, events, and shared scientific environment. The Institute seeks a positive and team-oriented Administrative Coordinator to support key academic programs and institute activities, with a primary focus on fellows and related academic appointments, events, and administrative operations. This role will support recruitment, onboarding, appointments, day-to-day program administration, and community activities for Kempner Institute Research Fellows, Research Scientists, and AI Fellows, while also...

Job Summary: The Business Operations Manager optimizes and supports the core operations and business management activities of M&C, reporting to the Head of Communications & Marketing Business Operations. The Business Operations Manager will work closely with the department’s Senior Coordinator to review and input vendor transactions/invoices and expense reports/reimbursements, as well as assist with budget development and monitoring. (Training on HBS systems such as B2P, Concur, HUBS and other financial management tools will be provided.)  There are other business operations functions and tasks that the person in this position will coordinate and manage, with some freedom to develop new systems to allow for project management and tracking. The role will also provide general support to the Communications team as needed. The Business Operations Manager should require minimal supervision and be able to anticipate and resolve problems -- updating supervisor on status of...

Job Ref:JR-3961 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$50,070.00 - $60,730.00 per year Overview Under close supervision, the Clinical Administrative Specialist I provides clinical administrative support to physicians, nurses, and other members of the care team in their clinical practices in support of Dana-Farber Cancer Institute’s mission. This role is a key member of the care team, facilitating real-time communication and providing accurate patient information to clinicians using various communication systems. Following established triage guidelines, the Clinical Administrative Specialist I routes patient and caregiver symptom management questions, general requests, and inquiries to the appropriate team member. The position assumes responsibility for various aspects of care coordination and serves as a liaison between...

The Programs Manager (“PM”) reports to the Executive Director of the Foundation and oversees initiatives in Italy and at Harvard Medical School, including our largest individual grant (Career Development Award), with an annual spend of between USD 1.4-1.6M, and involving the recipients of the award (approx. 35 as of 2024, plus one or two new grantees every year) and their host institutions. In doing so, the PM executes a central part of our mission, with oversight for administration, operations, and key contributions to communications, outreach and creating partnerships. The CDA program involves a growing group of PIs, and the PM maintains connection with them, as well as additional program recipients, regularly reviewing labs and their host institutes. In addition, they serve as primary contact between the Boston office and our Italian Public Relations office, as well as our website manager in Italy. This individual seeks fundraising to support current programs and new...

Job Summary: The mission of the Department of Nutrition at the Harvard T.H. Chan School of Public Health is to improve human health through better nutrition and lifestyle. The Department strives to accomplish this goal through research aimed at an increased understanding of how diet influences health at molecular and population levels, the development of nutritional strategies, informing policy, the education of researchers and practitioners, and the dissemination of nutrition information to health professionals and the public. For the Minding Our Future study, the Research Assistant will be the “face of the study” at the intervention site and will be responsible for supporting the successful implementation of the research study. They will serve as the liaison between the research team and the participants. Primary responsibilities will include facilitating study implementation and maintaining regular, professional communication with study participants and staff. The Research...

The Office for Graduate Education (OGE) is seeking a dynamic and experienced educator and leader as the Director of Educational Development and Scholarship. The Director will lead a portfolio of educational training initiatives that support graduate students and postdoctoral curriculum fellows in developing expertise in evidence-based curriculum development and instructional practices, while simultaneously advancing pedagogy/curriculum innovation and educational scholarship across OGE PhD programs. These initiatives include oversight of the Curriculum Fellows postdoctoral training program (CFP) and leadership of a new graduate education certificate program, among other emerging educational programs aligned with institutional priorities. The Director mentors trainees engaged in these programs, supporting their work and development as educators. The Director must have deep knowledge of best practices in instructional design and pedagogy for adult learners, demonstrated experience...

Harvard Medical School (HMS) seeks a Contract Manager to support administration, interpretation, implementation, and compliance related to collective bargaining agreements covering members of the Harvard Graduate Students Union (HGSU-UAW) and Harvard Academic Workers (HAW-UAW). Reporting to senior leadership within the Office for Faculty Affairs (OFA) the Contract Manager serves as a key institutional resource to departments, faculty, and administrators on union contract provisions affecting student workers, postdoctoral fellows, teaching fellows, teaching assistants, and other academic employees. This role ensures consistent application of negotiated agreements across HMS departments and works closely with central Harvard offices to support compliant hiring, appointment management, compensation administration, grievance processes, and labor-management collaboration. The Contract Manager plays a critical role in supporting HMS’s academic mission by enabling compliant and effective...

The Arnold Arboretum of Harvard University is a 281-acre museum of trees teaching the world about plants. With one of the world's most biodiverse collections of temperate woody plants, combined with world-class scientific resources, and a commitment to diverse programming, the Arnold Arboretum has been a leader in horticulture since its founding in 1872. As part of the Boston Parks system, it is free and open to all daily; we host three to four million visitors each year. The Arnold Arboretum seeks a part-time (18 hours per week, benefits-eligible) Plant Technologist to care for the plants, growth facilities, and research laboratories at the state-of-the-art Weld Hill research facility. The facility consists of approximately 6,800 square feet of greenhouses, growth chambers, and related workspace, plus ~33,000 square feet of outdoor common garden space. Working closely with Arboretum and other Harvard faculty and staff under the supervision of the Arnold Arboretum Plant Growth...

Research Staff Services (RSS) provides comprehensive administrative and operational support for the recruitment, onboarding, development, and management of over 600 research and teaching staff, while supporting more than 200 faculty members, 10+ multi-faculty research initiatives, and the D³ Institute at Harvard. Research staff include Research Associates, Predoctoral Fellows, Postdoctoral Fellows, Research Managers, and all Teaching Fellows supporting HBS faculty. Reporting to the Associate Director, the Assistant Director, RSS is one of two roles on a three-person team. Each Assistant Director manages a defined portfolio of faculty relationships and provides administrative oversight of research staff, collaborating closely to ensure consistent service delivery, shared standards, and alignment across RSS operations. This role exercises a high degree of independent judgment and operational leadership in supporting faculty research needs and enhancing the effectiveness of the...

Job Summary: The mission of the Harvard T.H. Chan School of Public Health is to advance the public's health through learning, discovery and communication. To pursue the mission, the School produces knowledge through research then translates this knowledge into evidence that can be communicated to the public, policymakers, and practitioners to advance the health of populations The François-Xavier Bagnoud (FXB) Center for Health and Human Rights at Harvard University was founded as the first university-wide center committed to exploring the interdependence of health and human rights. For more than 30 years it has sought to uphold the rights and dignity of every individual, paying special attention to children and their families.  Our scholarship evolves as do global challenges—continuing to focus on urgent and overlooked priorities that keep our work relevant, impactful, and at the forefront of the health and human rights discourse. Yet our founding mission—to champion health...

Job Summary: The Managing Director will serve as the administrative head of the institute, responsible for stewarding the HBS AI Institute as an integrated platform across Harvard Business School. This role represents the next phase of the Institute’s evolution, transitioning from launch and early growth to long-term institutional integration, operational excellence, and sustained global impact. The Managing Director will work closely with the institute’s faculty leadership and senior HBS administration to ensure the Institute continues to scale effectively across research programs, educational initiatives, and corporate partnerships. This individual will serve as a unifying leader who oversees a leadership team responsible for the Institute’s major functional areas, ensuring alignment, integration, and operational excellence across the Institute’s portfolio.   Job-Specific Responsibilities: The Managing Director will serve as the primary integrative leader of the HBS AI...

This full-time exempt position in Alumni Engagement reports to the Managing Director, Alumni Affairs and Development, and is responsible for planning and executing MD alumni class-based engagement and fundraising efforts, with an emphasis on classes celebrating Reunion.  JOB-SPECIFIC FUNCTIONS: Manage a portfolio of Reunion classes: Identify, qualify, cultivate, develop strategy, solicit, and/or steward a portfolio of alumni celebrating Reunion for current use, endowed or planned gifts of $10K-$100K (and above as appropriate). Identify, enlist, manage and steward volunteer Committees who have engagement and fundraising responsibilities. Plan and conduct committee meetings (3-4 per year per class). Guide and manage volunteer peer outreach for engagement and fundraising purposes. Set class fundraising goals, based on analysis, and partner with major and planned giving colleagues, as appropriate, on donor strategies. Determine, and execute as appropriate, engagement and event...

Job Ref:JR-3465 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Full time Work Location:Hybrid: 2-3 days onsite/week Salary/Pay Rate:$50,070.00 - $60,730.00 per year Overview Under close supervision, the Administrative Specialist I provides administrative support to staff, faculty member(s), or department(s) in their clinical, academic, research and leadership roles in support of the Dana Farber Cancer Institute’s mission. The Administrative Specialist I uses various office software to produce reports, spreadsheet, presentations, or other documents as needed. The Administrative Specialist I may be required to interface with senior management, cross-organizations, internal and external customers. For all of these, the work still required the application of well-established techniques, procedures, or standards. Located in Boston and the surrounding communities, Dana-Farber Cancer Institute is a leader...

BAIN CAPITAL OVERVIEW: With approximately $215 billion of assets under management, Bain Capital is one of the world’s leading private investment firms. We create lasting impact for our investors, teams, businesses, and the communities in which we live. Over four decades we have strategically grown our platform to focus on Private Equity, Growth & Venture, Capital Solutions, Credit, and Real Assets. Today, our team includes 1,985+ employees in 24 offices on four continents.  We partner differently to help people and companies embrace possibility and realize potential. Founded as a private partnership in 1984, we have fostered a culture of innovation, entrepreneurialism, and agility, empowering our people to define and own their career trajectories. Today, our partnership approach enables us to pursue strategic growth, build enduring relationships with a robust external network, and collaborate across our integrated platform to connect the deep and diverse expertise that...

Job Ref:JR-3027 Location:450 Brookline Ave, BOSTON, MA 02215 Category:Administration Support/Customer Service Employment Type:Part time Work Location:Onsite: occasional remote Salary/Pay Rate:$56,310.00 - $69,930.00 per year Overview This is a part-time role (24 hours per week), with pay based on the scheduled hours. The schedule includes two in-office days, with the third day eligible to be remote if desired. In addition to general administrative support, the position includes coordinating extensive travel for the SVP. The role supports the SVP of Translational Medicine at DFCI and may also provide administrative support to the SVP’s lab as needed. Responsibilities include using Microsoft Office to produce reports, spreadsheets, presentations, and other materials. The position requires knowledge of Institute policies and the ability to interface with senior leadership and a wide range of internal and external stakeholders—including cross-functional partners and...

The Facilities Operations Manager (FOM) is responsible for safely managing the operational demands for their assigned facilities or properties in the Longwood Medical Area. The candidate must be able to organize and prioritize multiple competing and conflicting tasks and projects with limited resources, effectively manage stressful situations, and consistently make effective, high-quality decisions. They must also understand and develop open, proactive, effective, and consistent communication with occupants and department coordinators. The candidate will have overall responsibility and oversight of maintenance and operations and contract management services for the areas of responsibility. The candidate must be capable of actively monitoring building system performance, energy usage, appearance, and aesthetics, which require considerable walking and climbing. Knowledge of building systems, HVAC, electrical, mechanical, and services is necessary to perform cause analysis and...