71 executive assistant jobs found in Cambridge

ABOUT HGHI:  The Harvard Global Health Institute (HGHI) is an interfaculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Our team works across Harvard’s schools and international stakeholders to drive impact in global health. POSITION OVERVIEW: Reporting to HGHI’s Executive Director, this role provides essential executive support to the Faculty Director and administrative coordination across the institute. This position will also support the Faculty Director’s appointment at Harvard Medical School. You’ll manage high-stakes logistics, maintain critical relationships within HGHI, across Harvard and externally, and ensure seamless execution of the institute’s mission-critical activities. This position...

Position Summary: Reporting to the Assistant Director of Student Programs & Chaplaincy, the Administrative Coordinator provides administrative and logistical support for the department. This role performs a wide range of complex administrative, financial, and event-support duties. The coordinator acts as the primary financial systems user for the department, supports the Executive Director’s schedule/courses, and manages the administrative lifecycle of Harvard Chaplaincy requirements and student grants.  Principal Duties and Responsibilities: Financial Operations & Systems: Serves as the department's primary power-user for Harvard financial systems. Processes all Concur reimbursements, manages B2P vendor invoices, and holds/reconciles the departmental Corporate Card. Executive, Academic & Fellowship Administration: Provides comprehensive logistical support for the Executive Director's academic courses and the RSEL Fellowship. Maintains all...

The Global Food Systems Program is seeking an organized and proactive administrative professional to support a growing program dedicated to one overarching question: How can we feed the world well? The program brings together faculty from across campus as well as policy makers, business leaders, and practitioners working in the food system with a common goal of securing a stable, affordable supply of healthy food while reducing the environmental footprint of how food is produced, processed, and distributed. As the program's administrative coordinator, you will be central to keeping it running smoothly—coordinating events and convenings, and serving as a key point of contact for faculty, fellows, students, and partners around the world as we develop new initiatives. What you’ll do: Manage course delivery: get copyright clearances for course readings and post them on Canvas (online course website), track student work, liaise with guests, coordinate audiovisual support,...

The mission of the Taubman Center for State and Local Government at the Harvard Kennedy School is to support current and future public sector leaders in improving the governance of states, counties, and cities. The Taubman Center and its affiliates, including the Government Performance Lab (GPL), Harvard Impact Labs, and the Rappaport Institute for Greater Boston, are generating solutions to pressing state and local government challenges through teaching, academic research, hands-on projects with governments, and convenings that bring together policy makers and thought leaders to engage with faculty, staff, fellows, and students.  Job Summary: The Executive Coordinator will provide high-level administrative support to Professor Liebman who directs the Taubman Center for State and Local Government, the Rappaport Institute for Greater Boston, Harvard Impact Labs, and the Government Performance Lab (GPL).    The ideal candidate for this role will find inspiration in our missions...

The Program Coordinator (PC) is a member of a fast-paced, customer service-oriented team in the Professional Education (PPE) unit at the Harvard Graduate School of Education (HGSE), which serves more than ten thousand educators in early childhood, K-12, and higher education around the world each year through a diverse portfolio of professional learning offerings. The PC reports to the Assistant Director of Program Operations The Program Coordinator is responsible for administrative coordination of an annual portfolio of professional education programs, products, and services in both face-to-face and online formats. Under the guidance of Program Managers, the PC is responsible for partnering with other team members to deliver exceptional customer service to faculty and program participants toward our ultimate goal of producing outstanding professional learning experiences. The PC serves as an ambassador of HGSE Professional Education at all programs. Job-Specific...

The Shorenstein Center seeks a highly organized, thoughtful, and experienced full-time Research Community Lead to provide maternity leave coverage for a senior role overseeing fellows program management and research community engagement. This fixed-term position will steward the Center’s fellows program during a key period of onboarding, convening, and community-building, while serving as a central connector across fellows, Center leadership, communications, finance, and administrative teams. The role requires excellent judgment, strong relationship management skills, and the ability to independently manage complex operational and programmatic workflows. The position will begin in mid-July 2026 and continue through February 1, 2027, with flexibility on exact start and end dates. The role is based on the Harvard Kennedy School campus in Cambridge, Massachusetts, with an expectation of working on campus 2–3 days per week. Position Overview The Research Community Lead will...

Duties and Responsibilities 1. Program Leadership and Regulatory Role: Lead the Radiation Safety Services (RSS) program across all Harvard campuses and affiliated institutions.  Serve as the Radiation Safety Officer (RSO) on Harvard’s Broad Scope Radioactive Material License.  Oversee program assessment and continuous improvement, operational and strategic planning, and the identification and mitigation of radiation hazards.  Coordinate RSS service delivery with key contacts in FAS, HMS, HSDM, SPH, SEAS, other laboratory‑based departments, and affiliated institutions. 2. Radiation Risk Management and Compliance: Develop and maintain tools, systems, and processes to help laboratory clients assess and manage radiation risks.  Ensure the RSS team systematically recognizes hazards and compliance obligations, and applies layered controls (engineering and administrative) to achieve compliance and risk reduction.  Support University risk‑related initiatives, fact‑finding, and...

A world class University sets the table for living and learning engagement by providing a hospitality experience that fosters community, prioritizes health, cultural connection and religious sensitivity, challenges food systems convention, and relentlessly innovates. Harvard University Dining Services (HUDS) advances the mission of Harvard University through its multiple food and beverage venues on campus. The Residential Dining program, central to Harvard’s House Life and the hub for community building, literally sets the table for the kinds of connections that uniquely happen over a shared meal. Undergraduate dining halls serve as a student’s home kitchen, where they experience personalized hospitality and familiarity to support their individual needs. HUDS’ Residential Dining program seeks a Unit Manager who enjoys creating a welcoming dining environment that celebrates diverse, delicious, nutritious, and sustainable food. Beyond simple foodservice, HUDS undergraduate dining...

The Retail Operations Specialist is responsible for driving operational consistency, strengthening controls, and supporting frontline execution across all Harvard FCU branches. This position conducts branch audits, reinforces policies through coaching and training, and partners with cross-functional teams to ensure procedures are clear, aligned, and effective in the branch environment. This role plays a critical part in identifying process gaps, reducing operational risk, improving staff performance through targeted coaching, and ensuring compliance with established standards. The Retail Operations Specialist also supports incentive validation and participates in cross department collaboration and projects that enhance retail operations. Job-Specific Responsibilities: Conduct planned and surprise branch audits to ensure consistency in processes, controls, and documentation  Identify operational gaps, risks, and inconsistencies; document findings and track corrective actions...

Job Summary: The Senior Director of IT Strategy and Project Management reports directly to the Managing Director of Administrative IT, and plays a multifaceted role in driving impactful outcomes for 25,000 students, 1,800 faculty and instructional staff, and 500 administrative staff. The Senior Director is responsible for aligning decision support, strategy, vision, and project planning across the four Administrative IT (AIT) units (ERP Systems, Platform Solutions, Infrastructure, and Project and Product Management).  Job-Specific Responsibilities: The Senior Director partners strategically with the AIT Managing Director, providing insights and decision-making support to advance organizational objectives. Acting as an advisor, provides a wide ranging inputs on strategic and tactical matters. The Senior Director provides strategic coordination to integrate and unify AIT workstreams, connect teams, and facilitate communication between leadership and the organization. They...

Job Summary: The Faculty of Arts and Sciences Office for Academic Culture and Community (FAS OACC) was formally launched in Summer 2025 to drive and strengthen engagement across the FAS’s dynamic community of students, faculty, staff, researchers, and affiliates.  To advance the FAS’s commitment to: “foster[ing] an environment of ambition, curiosity, and a shared commitment to knowledge and truth that elicits excellence from members of our community and prepares the next generation of leaders through a transformative educational experience,” the OACC will envision, plan, consult, implement, and curate a suite of cross-cutting initiatives, programs, workshops, placemaking experiences, and visual culture renewal projects that foster connections, deepens engagement and dialogue, stewards cross-institutional partnerships, and employs collaborative, creative, and responsive  approaches to enhance academic culture, community dynamics, and the overarching  campus ethos.   Reporting...

Job Summary: The Development Assistant is an integral member of the Faculty of Arts and Sciences (FAS) development team. This full-time non-exempt position supports frontline gift officers to advance the philanthropic mission of the Faculty of Arts and Sciences. This is a great opportunity for someone who is interested in building their career within higher education and learn more about alumni affairs and development.   Job-Specific Responsibilities: Provides support to all aspects of fundraisers’ prospect and volunteer management, including data gathering, input and maintenance, and drafting prospect/volunteer outreach, memos, correspondence, and reports. Develops and prepares necessary meeting and solicitation materials prior to prospect meetings and supports post-meeting action items. Achieves proficiency in the alumni/donor database to research prospects, organize data and produce reports. Enters data in an accurate and timely manner.  Partners with gift...

Job-Specific Responsibilities: The Business Systems Analyst will be responsible for configuration, set-up, testing, and documentation of various modules of PeopleSoft Campus Solutions according to Harvard’s needs. This position will be responsible for translating business requirements into functional solution designs, engaging with stakeholders, and leading independent deliverables and projects. The ideal candidate must demonstrate keen problem-solving ability along with proven leadership and facilitation skills. We are seeking a technically minded analyst who can leverage AI tools and emerging technologies to solve business problems and automate solutions for our customers. Typical Core Duties: Collaborate with the product managers on various activities, including requirements gathering, application configuration, development of presentation materials, story development, customer outreach, issue management, research, peer outreach, user provisioning, testing and end user...

The Harvard Kennedy School Project on Indigenous Governance and Development is a research initiative dedicated to advancing scholarship and providing practical tools for Indigenous nation rebuilding. The Director of Research Projects provides strategic leadership and management for the Harvard Project’s research agenda, overseeing a portfolio of projects that generate, explore, and disseminate innovative empirical scholarship, theoretical insights, and real-world solutions to strengthen institutions and economic development across a range of Indigenous Peoples’ nations, communities, and homelands. This role ensures research and program impact through the production and dissemination of written publications, multimedia materials, convenings, events, and other outputs. The Director of Research Projects also manages relationships with individual researchers at Harvard or elsewhere, develops and manages project budgets and resource plans, and cultivates relationships with potential...

Job Summary: The Laboratory for Developmental Studies in the Psychology department has a position open for a full-time research assistant. Research in the lab is focused on exploring the cognitive development of infants and children, with an emphasis on perception and knowledge of objects, numbers, places, geometry, and people. Further projects in the lab include the development of numerical, geometrical, social-cognitive, and reading abilities in preschool and elementary school-aged children, with a focus on testing interventions to enhance children's readiness for learning across such domains. The candidate will report directly to the P.I., a Professor of Cognitive Developmental Psychology, and will be responsible for managing and overseeing the daily activities of two lab spaces dedicated to running research studies with infants, toddlers, and children, and coordinating lab-wide remote testing. Job-Specific Responsibilities: Responsibilities include supervising...

Professor Marshall Ganz is a Senior Lecturer in Public Policy at the Harvard Kennedy School and Faculty Director of the Practicing Democracy Project (PDP) at the Center for Public Leadership. His teaching and research focus on leadership, narrative, organizing, and civic engagement, with an emphasis on how people build collective power to create change. The Practicing Democracy Project supports practitioners and students to develop the skills, relationships, and capacities needed for democratic renewal. It focuses on equipping individuals and organizations to engage in the work of organizing, building power, and fostering democratic practices. Through teaching, research, and practitioner partnerships, PDP explores how democracy is not only a system of governance, but lived, daily practice. Professor Ganz teaches three courses: Organizing: People, Power, Change ; Public Narrative ; and Being Human . His courses, which are taught both in person and online, draw hundreds of...

Job Summary: Reports to the Director of Construction and Capital Programs and works closely with Faculty Affairs and other key departments to develop and implement the annual faculty space plan. Job-Specific Responsibilities: Space Planning and Allocation Develop and recommend space plans for all academic and administrative needs to best position the School to advance the mission for each academic year. Partner with Faculty Affairs to gather faculty office and research space needs and develop a comprehensive annual space allocation plan.  Prepare and recommend the annual faculty space plan to the Chief of Operations for review and approval in coordination with the Academic Dean.  Support faculty recruitment by presenting available office and research space options and facilitating alignment on space plans consistent with campus standards.  Manage the allocation and effective use of office and research space for faculty, including oversight of shared faculty space...

Job Summary: This full-time non-exempt position reports to the Associate Director, Reunions and Classes. The position works in close partnership with the Alumni Affairs and Development Events team, as well as with alumni, students, faculty, senior administration, and administrative personnel in a fast-paced, high-volume, deadline-driven environment. The Coordinator supports reunion and class engagement activities for alumni ranging from undergraduates to the eldest alumni.  Job-Specific Responsibilities: Provides administrative support for College class communications, events, and volunteer meetings. Creates and deploys broadcast communications and web content, in partnership with alumni volunteers and staff.  Collects and maintains data related to alumni and student communication, participation, and volunteerism. Manages the day-to-day operations of the Association of Harvard College Class Secretaries and Treasurers (AHCCS&T), including the annual meeting,...

Job Summary: As a member of the Alumni Affairs and Development Events team, this full-time, overtime eligible position reports to the Deputy Director, Events. The Events Coordinator is responsible for creating and managing event databases, tracking invitee responses, event production, event execution, training new hires, and projects as required. In addition to technical support and database management, this role may be responsible for the coordination of select small events that are internal or external to the organization. The Events Coordinator may be tasked with event research projects, shadowing event leads, and other tasks as assigned.  Job-Specific Responsibilities: Create and maintain FileMaker Pro database of event invitees, the main event tracking tool. Significant amount of computer work, downloading invitation pools, creating tracking systems for each event, recording responses, creating reports that include all results, and data entry of incoming responses....

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology in support of the teaching and research mission of the University. For more about the Financial Administration Department and its eight reporting units, see http://finance.harvard.edu. The Office for Sponsored Programs (OSP) manages a diverse portfolio of federal, foundation, international, and industry sponsors; we provide lifecycle sponsored programs support and partner with schools, departments, and centers across the University to facilitate proposal submission, award acceptance and administration, and all sponsored financial reporting and invoicing throughout the life of the award.   The Office for Sponsored Programs (OSP) Pre-Award Team is responsible for providing leadership, advice, and superior client service in the provision of all Pre-Award services, including but not limited to proposal review and...

Job Summary: The Faculty of Arts and Sciences (FAS) seeks a Writer/Editor, Social Science to join the FAS Editorial team, which is a core part of the FAS Communications and Marketing Department. The role centers on storytelling and institutional writing that supports the priorities of both the FAS and Division of Social Science, including coverage of faculty research and teaching, department and center programming, and new initiatives. This robust portfolio of new and ongoing work features, in particular, the FAS’ dynamic community of faculty, researchers, and students. The successful candidate will be intellectually curious and able to deliver storytelling on everything from research breakthroughs and breaking news to engaging profiles for the new FAS news platform, The FAS Current, while collaborating with partners across the FAS and the University to promote and elevate the team’s work.  Job-Specific Responsibilities: Research, report, and write original news,...

Reporting to the Senior Director of Academic and Instructional Technologies (Senior Director), the Specialist for Instructional Technologies provides hands-on, operational support for learning management systems (currently Canvas and LXP), integrated instructional and AI enhanced academic technologies, and similar platforms, products, and services. The Specialist is responsible for executing assigned tasks related to instructional technology output (including course content, training materials, documentation, and multimedia) in an accessible manner in alignment with Harvard’s digital accessibility standards, WCAG 2.1 AA. Working under the guidance and direction of the Senior Director, the Specialist provides direct support for the portfolio of applications supporting academic programs, professional education, and business units that leverage similar services for outreach and education to the HGSE community and its constituents. The role requires technical and analytical skills to...

Job Summary: Execute a range of scientific research activities in a core facility including planning and conducting experiments, recording, and analyzing data, and provide training to researchers. Job-Specific Responsibilities: Executes a range of activities in a core facility with a primary focus on flow cytometry: Independently performs instrument start-up, maintenance, and QC. Independently executes flow cytometry and cell sorting experiments according to researchers’ specifications in a fee-for-service core facility. Interacts daily with users of the core facility. Supports researchers by helping them to troubleshoot instrument issues. Performs lab inventory and stocking. Partners with Research Computing and Informatics team members to help coordinate project submissions, resource reservations, software access, data analysis, and data storage.   Working Conditions:   May be exposed to bloodborne pathogens, primary tissue, cell lines or infectious...

Reporting to the Chief Administrative Officer, the Chief Human Resources Officer (CHRO) is Harvard Graduate School of Education (HGSE)’s senior HR leader and the institutional architect for how the School recruits, compensates, develops, and supports its workforce. The CHRO works closely with the Dean’s Office, the Chief Administrative Officer, the Chief People Officer (CPO), and the senior leadership team to ensure HR operations, compliance, and workforce strategy are executed with rigor, equity, and excellence. As HGSE’s lead expert on employment law, university policy, and HR risk, the CHRO ensures that HR practices are legally sound, equitable, and aligned with university standards, and that the School rests on a scalable, compliant, and data-driven HR foundation. The CHRO also leads the responsible adoption of AI across HR operations so that emerging technologies enhance efficiency, insight, and decision-making while maintaining ethical and compliant practices. The CHRO...