97 executive assistant jobs found

ABOUT HGHI:  The Harvard Global Health Institute (HGHI) is an interfaculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Our team works across Harvard’s schools and international stakeholders to drive impact in global health. POSITION OVERVIEW: Reporting to HGHI’s Executive Director, this role provides essential executive support to the Faculty Director and administrative coordination across the institute. This position will also support the Faculty Director’s appointment at Harvard Medical School. You’ll manage high-stakes logistics, maintain critical relationships within HGHI, across Harvard and externally, and ensure seamless execution of the institute’s mission-critical activities. This position...

As an integral member of a small team, the Project Administrator (PA) supports the activities, initiatives, and goals of the Dean's Office through timely management of projects and assignments across a robust portfolio. The PA functions as the project administrator for the Dean's Office and serves as a trusted advisor and strategic partner to the Chief of Staff (CoS), providing insight and evidence for decisions and driving organizational success. The PA is considered the CoS's deputy, extending their reach and impact on behalf of the Dean. This individual works on a wide array of complex and confidential activities — from drafting agendas and managing projects to supporting dean-level recruitment activities. The position requires exceptional judgment, discretion, and poise under pressure while producing high-quality deliverables. The PA assumes full ownership of Finance and Budget responsibilities for the Dean's Office, serving as a Level 4 Approver (up to $50,000). This includes...

Position Summary: Reporting to the Assistant Director of Student Programs & Chaplaincy, the Administrative Coordinator provides administrative and logistical support for the department. This role performs a wide range of complex administrative, financial, and event-support duties. The coordinator acts as the primary financial systems user for the department, supports the Executive Director’s schedule/courses, and manages the administrative lifecycle of Harvard Chaplaincy requirements and student grants.  Principal Duties and Responsibilities: Financial Operations & Systems: Serves as the department's primary power-user for Harvard financial systems. Processes all Concur reimbursements, manages B2P vendor invoices, and holds/reconciles the departmental Corporate Card. Executive, Academic & Fellowship Administration: Provides comprehensive logistical support for the Executive Director's academic courses and the RSEL Fellowship. Maintains all...

The Global Food Systems Program is seeking an organized and proactive administrative professional to support a growing program dedicated to one overarching question: How can we feed the world well? The program brings together faculty from across campus as well as policy makers, business leaders, and practitioners working in the food system with a common goal of securing a stable, affordable supply of healthy food while reducing the environmental footprint of how food is produced, processed, and distributed. As the program's administrative coordinator, you will be central to keeping it running smoothly—coordinating events and convenings, and serving as a key point of contact for faculty, fellows, students, and partners around the world as we develop new initiatives. What you’ll do: Manage course delivery: get copyright clearances for course readings and post them on Canvas (online course website), track student work, liaise with guests, coordinate audiovisual support,...

The mission of the Taubman Center for State and Local Government at the Harvard Kennedy School is to support current and future public sector leaders in improving the governance of states, counties, and cities. The Taubman Center and its affiliates, including the Government Performance Lab (GPL), Harvard Impact Labs, and the Rappaport Institute for Greater Boston, are generating solutions to pressing state and local government challenges through teaching, academic research, hands-on projects with governments, and convenings that bring together policy makers and thought leaders to engage with faculty, staff, fellows, and students.  Job Summary: The Executive Coordinator will provide high-level administrative support to Professor Liebman who directs the Taubman Center for State and Local Government, the Rappaport Institute for Greater Boston, Harvard Impact Labs, and the Government Performance Lab (GPL).    The ideal candidate for this role will find inspiration in our missions...

The American Repertory Theater at Harvard University seeks a highly detail-oriented coordinator to join the A.R.T. development team. The Senior Development Coordinator supports the A.R.T.’s development department including front-line fundraisers and other primary department functions such as board management, campaign prospect research and support, membership events, maintaining governance documentation and other development materials, activities in support of the annual fund and capital campaign submission, and special projects as needed. This position is responsible for assisting the Chief Development Officer (CDO) with day-to-day operations, as well as providing support for the development team. Reporting to the CDO, the Senior Development Coordinator should have a broad range of fundraising and development experience in non-profits working with a volunteer board and donors. The A.R.T. is in the midst of a $250M+ capital campaign for a new building that will open to the public...

Job Summary: The Harvard Radcliffe Institute (HRI) seeks a strategic, data-driven, and collaborative Director of Annual Giving to lead the Institute’s annual giving program. Reporting to the Director of Donor Engagement, this role is responsible for developing and executing multi-channel direct marketing campaigns and advancing strategies that drive donor acquisition, retention, and annual giving revenue. The Director will lead a performance-based, data-informed annual giving program grounded in audience segmentation, analytics, and testing. A core priority of the role is sustaining and growing Radcliffe’s annual donor base by implementing a long-term audience development strategy. Key to this work will be identifying and engaging target affiliate groups in the HRI community; strengthening reporting mechanisms and developing actionable insights; and building collaborative working relationships with colleagues and stakeholders across the External Relations team, Institute, and...

Job-Specific Responsibilities: Reporting to the Manager of Award Operations, the Award Specialist independently serves as a subject matter expert and institutional resource for complex sponsored award management. This role exercises independent judgment in the interpretation of sponsor terms and conditions, determination of appropriate award structures, and resolution of non-routine and high-impact issues. The Award Specialist plays a key role in ensuring institutional compliance, mitigating risk, and advancing strategic improvements to the award management processes and systems across the university.  Lead the institutional review, interpretation, and acceptance of complex sponsored award notices, including resolving ambiguous or conflicting sponsor terms and determining appropriate award setup structures in alignment with university policy and risk considerations. Act as a primary point of contact and problem solver for a broad range of GMAS issues across the award...

Harvard's Financial Administration Department (FAD) is responsible for the stewardship of the University’s finances, including related business processes and technology in support of the teaching and research mission of the University. For more about the Financial Administration Department and its eight reporting units, see http://finance.harvard.edu. The Office for Sponsored Programs (OSP) manages a diverse portfolio of federal, foundation, international, and industry sponsors; we provide lifecycle sponsored programs support and partner with schools, departments, and centers across the University to facilitate proposal submission, award acceptance and administration, and all sponsored financial reporting and invoicing throughout the life of the award.   The Office for Sponsored Programs (OSP) Pre-Award Team is responsible for providing leadership, advice, and superior client service in the provision of all Pre-Award services, including but not limited to proposal review and...

Job Summary: Under the supervision of the Head Coach, the purpose of this position is to use athletics as a tool to educate college students. By using inter-collegiate competition and all activities related to such competition, this position serves as a teacher and mentor to help build student character, prepare students for a constructive and effective life, and teach valuable life lessons including work ethic; discipline; resilience; persistence; teamwork and selflessness; goal-setting and goal achievement; overcoming adversity; and leadership. This position typically influences student-athletes for their entire four years at Harvard and plays a key role in shaping their personal development.  This position assists in planning, directing and coaching the men’s inter-collegiate ice hockey program. Typically works with all student-athletes in the program. May supervise other Assistant Coaches and/or others associated with the sport.  This position plays a key leadership role...

Job Summary: The Graduate School of Design (GSD) is a global leader in design education and research, training the next generation of architects, landscape architects, urban planners, urban designers, and design thinkers whose work will shape the future of cities, communities, and the planet. At a moment when the world faces urgent and interlocking challenges—from climate change and environmental justice to access to housing, public health, and infrastructure—the GSD is uniquely positioned to generate the creative, interdisciplinary, and actionable solutions these crises demand. The School’s faculty and students push the boundaries of knowledge and practice, advancing ideas that influence policy, industry, and communities worldwide. To sustain and accelerate this impact, the GSD must secure long-term philanthropic investment in its core priorities: ensuring access for exceptional students, supporting world-class faculty, and fueling innovative programs and research....

The Kempner Institute for the Study of Natural and Artificial Intelligence at Harvard University brings together researchers from across the biological, cognitive, computational, and engineering sciences to advance the study of intelligence in both natural and artificial systems. The Institute supports a growing community of faculty, fellows, students, and staff, and creates opportunities for cross-disciplinary research, training, and collaboration through its academic programs, events, and shared scientific environment. A central part of that mission is the Institute’s educational programming, which supports students at multiple stages of training through graduate fellowships, post-baccalaureate and undergraduate research programs, and courses and workshops designed to foster research experience, mentorship, and professional development within an interdisciplinary scientific community. Job-Specific Responsibilities: The Educational Program Coordinator plays a key role in...

Job Summary: As part of the Marketing & Sales team, you will work with accomplished executives from all over the world who are considering our programs. In addition, you will surface insights from your customer interactions that will inform business decisions across HBS Executive Education. Primary responsibilities include: Serving as the primary point of contact for executives considering HBS Executive Education programs. Consulting with executives on which program offerings best meet their learning objectives. Outlining the HBS competitive positioning and advantage in conversations with individual and organizational prospects. Helping customers navigate the program selection and application processes. Building long-term relationships with potential applicants, past participants, alumni, and learning and development executives. Presenting to current participants during lifelong learning information sessions. Meeting with prospects and participants on campus as...

The Program Coordinator (PC) is a member of a fast-paced, customer service-oriented team in the Professional Education (PPE) unit at the Harvard Graduate School of Education (HGSE), which serves more than ten thousand educators in early childhood, K-12, and higher education around the world each year through a diverse portfolio of professional learning offerings. The PC reports to the Assistant Director of Program Operations The Program Coordinator is responsible for administrative coordination of an annual portfolio of professional education programs, products, and services in both face-to-face and online formats. Under the guidance of Program Managers, the PC is responsible for partnering with other team members to deliver exceptional customer service to faculty and program participants toward our ultimate goal of producing outstanding professional learning experiences. The PC serves as an ambassador of HGSE Professional Education at all programs. Job-Specific...

The Shorenstein Center seeks a highly organized, thoughtful, and experienced full-time Research Community Lead to provide maternity leave coverage for a senior role overseeing fellows program management and research community engagement. This fixed-term position will steward the Center’s fellows program during a key period of onboarding, convening, and community-building, while serving as a central connector across fellows, Center leadership, communications, finance, and administrative teams. The role requires excellent judgment, strong relationship management skills, and the ability to independently manage complex operational and programmatic workflows. The position will begin in mid-July 2026 and continue through February 1, 2027, with flexibility on exact start and end dates. The role is based on the Harvard Kennedy School campus in Cambridge, Massachusetts, with an expectation of working on campus 2–3 days per week. Position Overview The Research Community Lead will...

As the Platform Engineering Team Lead, you will guide the design, operation, and lifecycle management of core infrastructure platforms that provide the foundation for secure and reliable technology services across HMS. You will lead efforts in server operating system lifecycle management, configuration enforcement, monitoring, compliance, and platform automation. This role combines deep technical execution with operational oversight and cross-functional collaboration, helping to maintain well-managed and integrated systems in support of HMS's research, teaching, and administrative missions. You will also serve as a key contributor on platform infrastructure initiatives spanning multiple projects. The ideal candidate will bring strong infrastructure engineering skills, automation expertise, and a focus on operational excellence and system integration. Core Duties: Oversee provisioning, patching, and decommissioning, administration and support of Server operating systems across...

Job Summary: Are you energized by leading complex, high-impact technology initiatives that shape the future of a world-class institution? Do you excel at aligning strategy, stakeholders, and execution to deliver meaningful outcomes? If so, consider joining HBS IT as an IT Program Manager.  Reporting to the Senior Director, IT Strategy and Planning, this role is within HBS IT’s IT Strategy, Academic & Research Technologies group. The IT Program Manager leads strategic, enterprise-level programs ensuring alignment to HBS priorities and delivering measurable business outcomes. Operating at the intersection of strategy, governance, and execution, this role partners with senior leaders to define, prioritize, and realize program value while guiding project team members to successful delivery.  The ideal candidate combines a strategic perspective with strong execution discipline. They are comfortable navigating ambiguity, influencing across a matrixed organization, and building...

Duties and Responsibilities 1. Program Leadership and Regulatory Role: Lead the Radiation Safety Services (RSS) program across all Harvard campuses and affiliated institutions.  Serve as the Radiation Safety Officer (RSO) on Harvard’s Broad Scope Radioactive Material License.  Oversee program assessment and continuous improvement, operational and strategic planning, and the identification and mitigation of radiation hazards.  Coordinate RSS service delivery with key contacts in FAS, HMS, HSDM, SPH, SEAS, other laboratory‑based departments, and affiliated institutions. 2. Radiation Risk Management and Compliance: Develop and maintain tools, systems, and processes to help laboratory clients assess and manage radiation risks.  Ensure the RSS team systematically recognizes hazards and compliance obligations, and applies layered controls (engineering and administrative) to achieve compliance and risk reduction.  Support University risk‑related initiatives, fact‑finding, and...

A world class University sets the table for living and learning engagement by providing a hospitality experience that fosters community, prioritizes health, cultural connection and religious sensitivity, challenges food systems convention, and relentlessly innovates. Harvard University Dining Services (HUDS) advances the mission of Harvard University through its multiple food and beverage venues on campus. The Residential Dining program, central to Harvard’s House Life and the hub for community building, literally sets the table for the kinds of connections that uniquely happen over a shared meal. Undergraduate dining halls serve as a student’s home kitchen, where they experience personalized hospitality and familiarity to support their individual needs. HUDS’ Residential Dining program seeks a Unit Manager who enjoys creating a welcoming dining environment that celebrates diverse, delicious, nutritious, and sustainable food. Beyond simple foodservice, HUDS undergraduate dining...

The Retail Operations Specialist is responsible for driving operational consistency, strengthening controls, and supporting frontline execution across all Harvard FCU branches. This position conducts branch audits, reinforces policies through coaching and training, and partners with cross-functional teams to ensure procedures are clear, aligned, and effective in the branch environment. This role plays a critical part in identifying process gaps, reducing operational risk, improving staff performance through targeted coaching, and ensuring compliance with established standards. The Retail Operations Specialist also supports incentive validation and participates in cross department collaboration and projects that enhance retail operations. Job-Specific Responsibilities: Conduct planned and surprise branch audits to ensure consistency in processes, controls, and documentation  Identify operational gaps, risks, and inconsistencies; document findings and track corrective actions...

Job Summary:  The Behavioral Research Specialist supports the development and implementation of behavioral research studies across lab, online, and field settings. Reporting to the Director of Behavioral Research Services and collaborating with faculty, doctoral students, research assistants, and research staff, this role has a primary focus on building, testing, and deploying studies in Qualtrics while supporting high-quality research implementation and participant experience. This position is well suited for a detail-oriented individual with strong research and organizational skills, experience working with survey and research platforms, and interest in behavioral research methods and operations. The role requires the ability to execute research implementation tasks across multiple studies in a collaborative, service focused environment. Job-Specific Responsibilities: Survey & Experiment Development/Research Implementation  Build, test, and deploy surveys and...

Job Summary: The Senior Director of IT Strategy and Project Management reports directly to the Managing Director of Administrative IT, and plays a multifaceted role in driving impactful outcomes for 25,000 students, 1,800 faculty and instructional staff, and 500 administrative staff. The Senior Director is responsible for aligning decision support, strategy, vision, and project planning across the four Administrative IT (AIT) units (ERP Systems, Platform Solutions, Infrastructure, and Project and Product Management).  Job-Specific Responsibilities: The Senior Director partners strategically with the AIT Managing Director, providing insights and decision-making support to advance organizational objectives. Acting as an advisor, provides a wide ranging inputs on strategic and tactical matters. The Senior Director provides strategic coordination to integrate and unify AIT workstreams, connect teams, and facilitate communication between leadership and the organization. They...

Job Summary: The Faculty of Arts and Sciences Office for Academic Culture and Community (FAS OACC) was formally launched in Summer 2025 to drive and strengthen engagement across the FAS’s dynamic community of students, faculty, staff, researchers, and affiliates.  To advance the FAS’s commitment to: “foster[ing] an environment of ambition, curiosity, and a shared commitment to knowledge and truth that elicits excellence from members of our community and prepares the next generation of leaders through a transformative educational experience,” the OACC will envision, plan, consult, implement, and curate a suite of cross-cutting initiatives, programs, workshops, placemaking experiences, and visual culture renewal projects that foster connections, deepens engagement and dialogue, stewards cross-institutional partnerships, and employs collaborative, creative, and responsive  approaches to enhance academic culture, community dynamics, and the overarching  campus ethos.   Reporting...

Job Summary: The Research Program Coordinator within the Department of Social and Behavioral Sciences serves as the principal research and administrative partner to Dr. Mary Bassett and the primary manager for two grant-funded projects focused on health, racial justice, and reparations as a public health intervention. This role independently oversees complex academic, research, and operational activities, including scholarly and teaching support, and development and maintenance of administrative systems and records. The Research Program Coordinator leads the planning and execution of events and programs, manages communications and relationships with students, collaborators, and external partners, and ensures compliance with University and sponsor requirements. The position requires a high degree of autonomy, judgment, and initiative to support strategic goals, streamline processes, and contribute to the overall success and impact of Dr. Bassett’s work and related initiatives....