97 executive assistant jobs found

ABOUT HGHI:  The Harvard Global Health Institute (HGHI) is an interfaculty initiative that facilitates collaboration across the Harvard community and partners worldwide to advance global health equity. We tackle the greatest health challenges of our time through innovative transdisciplinary research, education, and partnerships that build knowledge and catalyze positive change in global health. Our team works across Harvard’s schools and international stakeholders to drive impact in global health. POSITION OVERVIEW: Reporting to HGHI’s Executive Director, this role provides essential executive support to the Faculty Director and administrative coordination across the institute. This position will also support the Faculty Director’s appointment at Harvard Medical School. You’ll manage high-stakes logistics, maintain critical relationships within HGHI, across Harvard and externally, and ensure seamless execution of the institute’s mission-critical activities. This position...

SUMMARY: The ReBuild Initiative at the Harvard University Graduate School of Design (GSD) aims to develop a new model for urban planning and design focused on transforming the built environment with a concentration on design excellence, sustainability, and quality of life for all. ReBuild is an initiative launched by Dean Sarah Whiting and chaired by Maurice Cox, Emma Bloomberg Professor in Residence of Urban Planning and Design. It will accomplish its goal through multi-disciplinary research, engagement with practice, development of new curricular materials, and executive education training for city leaders in partnership with the Bloomberg Center for Cities. Reporting to the Program Director of the ReBuild Initiative, the Executive Assistant is responsible for providing a wide range of high-level administrative support with accuracy, discretion, and good judgement. Building from previous administrative experience, the role will balance administrative management, program...

Harvard Allston Land Company  (HALC) is a subsidiary of the University and is currently overseeing the planning and development for the University’s Enterprise Research Campus (ERC) in Allston. The vision for the ERC is to become a center for innovation, collaboration, and entrepreneurship, bringing together partners from across Greater Boston and beyond. The initial focus is to develop 14 acres of the ERC, which will include new infrastructure, streets, open space, mixed-use development of office and lab space, residential units, and a hotel and conference center. This initial phase is being undertaken with a private developer partner under long-term ground leases. There is additional development potential on land outside the 14 acres, currently part of a planning study led by the Boston Planning and Development Agency (BPDA).  The Executive Assistant reports to the Director of Finance and Operations for HALC.  As a member of the HALC team, the Executive Assistant provides a...

The Department of Biological Chemistry and Molecular Pharmacology (BCMP) at Harvard Medical School is seeking an Executive Assistant to the Chair of the Department. The Executive Assistant will be part of a dynamic research department and its supporting administrative team. Reporting to the Executive Director of Research Administration in BCMP, the Executive Assistant performs a range of complex and confidential administrative duties to support the Chair and the Department. The role requires flexibility, resourcefulness, collaborative spirit, and strong inter-personal skills. The successful candidate is strongly service-oriented, able to anticipate and take initiative to address the needs of those being supported and has a proven ability to build strong relationships with both internal and external constituencies. Excellent verbal and written communication skills are required, as well as the ability to use judgment, tact, and discretion when handling complex and confidential...

This position will work closely with a diverse team of scholars who are passionate about conducting collaborative, applied, data-driven research on key priorities in government. This position will be tasked with leading, managing, and executing the core administrative and financial operations required for The People Lab to run effectively and to scale. About The People Lab   The People Lab, led by Professor Elizabeth Linos, is a research lab based at the Harvard Kennedy School that aims to empower the public sector by producing cutting-edge research on the people of government and the communities they are called to serve. Using evidence from public management and insights from behavioral science, we study, design, and test strategies that can solve urgent public sector challenges in three core areas:  Strengthening the government workforce - how to recruit, retain and support diverse talent in the public sector that can effectively and equitably respond to the changing needs...

We are actively hiring for multiple Faculty Administrative Assistant roles under this posting. Apply today!  Why Join Us? Impact-driven role, supporting faculty who are educating leaders who make a difference in the world Hybrid, 3 days per week onsite role on our Boston based campus $31.86 - $34.61 per hour (commensurate with experience), 35 hours per week, overtime eligible role Rich benefits options including, medical, dental, and vision insurance as well as tuition reimbursement Robust paid time off: 3 weeks of vacation,12 sick days per year, 3 personal days, plus 12.5 paid holidays 5% annual employer contribution to 403b retirement account Save on commuting: Harvard covers 60% of the cost for MBTA monthly bus, subway, commuter rail, and commuter boat passes  What You Will Do: As the professors’ administrative assistant, this role provides valuable tactical and administrative help to our faculty in support of Harvard Business School's (HBS) mission to...

Job Summary: The Administrative and Program Manager supports the daily operations, academic administration, and participant services of the Harvard Institute for Learning in Retirement (HILR), a unique community of retired and semi-retired professionals ranging from ~55-100 years of age, who serve as highly engaged peer volunteers, course and committee leaders and members, and participants in HILR. The role manages core operational functions including participant and course support; public-facing communications; administrative, financial, and facilities management; identity and records management; procurement coordination; donation processing; admissions and committee support; and program and event support. The position ensures continuity of HILR operations and serves as a key administrative partner to the HILR Director of Personal Enrichment Programs and Assistant Dean. Job-Specific Responsibilities: Participant & Course Support Provide high level of sensitive,...

Job Summary: Harvard Business School (HBS) seeks an experienced professional to join Alumni Relations, specializing in Alumni Programming and Curriculum. This role delivers programming to a global alumni audience of more than 90,000 and supports the School’s goals of increasing lifelong learning and deepening alumni connections to HBS. Reporting to the Associate Director of Alumni Programs and Engagement, the Assistant Director will curate and manage content-focused alumni programs and events in support of the School’s “Lifelong Learning, Lifelong Impact” strategic priority. The role’s primary focus is planning reunion programs, with additional involvement in virtual programs, conferences, and the Alumni Curriculum initiative, which curates content-based events across the HBS ecosystem and markets them to alumni. Given the School’s matrixed structure, the Assistant Director will also contribute to cross-departmental projects, programs, and events aligned with Alumni Relations...

The Central Administration (CADM) Project Management Office (PMO) supports the planning and delivery of complex initiatives across the University’s multiple Schools and Units. The Senior Project Manager (PM) is a key member of the CADM PMO and reports to the Assistant Director. The PM manages a portfolio of cross-functional projects based primarily in Financial Administration (FAD) — a Unit within CADM—and plays an important role in supporting decision-making, change adoption, and continuous improvement efforts across the University. Job-Specific Responsibilities: Partner with FAD and other University leaders to implement complex, cross-functional projects with broad organizational impact Manage end-to-end project planning and execution, including timelines, deliverables, business requirements, risks, decisions, and outcomes Manage cross-functional project teams in a complex, decentralized environment, using influence, credibility, and structured problem-solving to drive...

Reporting to the Assistant Vice President for Central Finance and Administration, the Operations Manager serves as an enterprise operations leader responsible for translating strategic direction into structured implementation, strengthening governance processes, and driving cross-functional alignment. Approximately 80% of this role focuses on enterprise-wide operational initiatives across CADM, including space governance and cross-unit “One CADM” efforts. The remaining 20% supports CFA’s internal financial and administrative operations. This position partners closely with senior leaders and operates with significant influence within shared governance structures. Job-Specific Responsibilities: Enterprise Operations Leadership (80%) Space Governance & Operational Oversight: Lead implementation and ongoing governance of CADM’s space policy. Oversee space utilization analytics, reporting standards, and compliance with workspace guidelines. Ensure transparent and...

Job Summary: Supervise the day-to-day financial aid activities including reviewing and evaluating financial information submitted by applicants to determine aid award in accordance with established federal and university standards and guidelines. Job-Specific Responsibilities: Reporting to the Assistant Director of Financial Aid, counsel and advise a caseload of primarily graduate students on all aspects of financial aid, including budgeting, debt management, federal and private loan borrowing, and loan repayment. Responsible for program compliance with federal regulations. Communicate with students about federal regulations and institutional policies. Review financial aid applications and appeals; determine eligibility and need; award funds. Verify enrollment and academic standing, and disburse financial aid funds. Work with DCE program offices regarding degree requirements, satisfactory academic progress issues, and graduation. Review federal loan information through...

Job Summary Under the general direction of the Director, Learning Design, Technology and Media, the Assistant Director of Learning Design is an experienced leader in the design and development of high-quality learning experiences. The position will support the Director, Learning Design, Technology and Media in oversight and leadership in the areas of outreach, needs assessment, design, development, and implementation to serve the needs of the Harvard Graduate School of Education (HGSE) community. The Assistant Director is responsible for helping to maintain the learning design portfolio, ensuring quality and consistency in all learning design offerings, keeping the TLL on the leading edge of relevant developments in the field, and managing and developing online learning fellows and learning designers, within the Teaching and Learning Lab. Portfolio and Project Management - 30% Manage aspects of TLL learning design, including establishing standards of quality and process,...

About you:   You are a collaborative, impact-focused problem solver who wants to be part of a dynamic team dedicated to creating and commercializing novel approaches to global challenges in healthcare and sustainability. You want the opportunity to explore your scientific interests and apply your knowledge to tackle ambitious projects in a fast-paced, entrepreneurial-minded environment with resources and support from top-notch scientific, operations, and administrative professionals. You enjoy working with highly motivated, diverse teams and leveraging your expertise to create innovations that can change the world.  About the role: We are currently seeking a Research Assistant III to significantly contribute to a research program funded by the Wellcome Leap, “The missed vital sign”, involving the use of human Organ Chips to advance knowledge and development of therapeutics for heavy menstrual bleeding (HMB). We will be developing a human Organ Chip model of HMB and use it to...

Job Summary: The Harvard University’s Office of the General Counsel seeks an experienced E-Discovery Project Coordinator to lead e-discovery workflows, administer and manage legal holds, execute defensible data collections across Microsoft 365, Google Vault, and related data sources, and manage relationships with vendors. Candidates must have experience with e-discovery and legal hold software and processes. You will partner with Harvard’s IT department and outside counsel to ensure timely, compliant, and cost-effective discovery. Job-Specific Responsibilities: Administer and manage e-discovery, including case management, custodians, legal holds, data collections, review sets, and exports Define and enforce standard operating procedures, best practices, and quality controls across the EDRM (Electronic Discovery Reference Model) workflow Interpret and apply ESI orders and Protective Orders; standardize processes and best practices to ensure proper compliance and...

Reporting to the Sales Director, the Metadata Associate is responsible for Harvard University Press’s metadata management, including the quality and accuracy of the end-to-end metadata process, special initiatives, and coordinating ONIX feeds.   Job-Specific Responsibilities: The Metadata Associate is responsible for the accurate and timely flow of title metadata to our distributor systems, Edelweiss, and all retail and wholesale accounts. Metadata Management (50%) Work collaboratively across the press to meet all metadata industry standards and account requirements, including changes to BISAC codes, ensuring the best possible sales outcome.  Manage a process that improves searchability and enhances online presentation.  Follow a validation process internally and with our distributor to ensure accuracy.  Optimize backlist metadata to improve sales results.  Partner with sales, publicity and marketing teams to update metadata in response to media attention,...

Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match.  Our faculty, students, staff, about 23,000 degree program alumni, and more than 66,000 Professional and Lifelong Learning (PLL) participants tackle a diverse range of public challenges in the United States and around the world.  The Senior Associate Dean is responsible for overseeing all functions of the department to deliver on Professional and Lifelong Learning’s (PLL) mission. Reporting to the Executive Dean with a dotted line to the Academic Dean for Teaching and Curriculum, the Senior Associate Dean is responsible for ensuring that PLL achieves its academic and financial objectives, creates strong bonds with...

Job Summary: The Department of Epidemiology at the Harvard T.H. Chan School of Public Health seeks a highly motivated Research Assistant III Non-Lab (RA III) to join a collaborative cancer epidemiology research group. This role offers the opportunity to contribute substantively to high-impact research on cancer etiology, progression and survival, and survivorship using large-scale epidemiologic datasets. Our research leverages data from major longitudinal studies, including the Health Professionals Follow-up Study (https://hsph.harvard.edu/research/health-professionals/) and the IRONMAN Registry (https://ironmanregistry.org/), with a strong focus on prostate cancer. The RA III will be a core member of the research team, working closely with faculty, biostatisticians, postdoctoral fellows, graduate students, and other research assistants to support cancer epidemiology research, data analyses, and cancer programmatic activities. Our group collaborates closely with researchers at...

Job Summary: Reporting to the Associate Dean for Academic Programs (Associate Dean), the Executive Director provides intellectual and administrative leadership for Harvard Radcliffe Institute’s renowned residential fellowship program. Each year, the program brings approximately 50 leading scholars, scientists, artists, and practitioners from around the world to pursue ambitious, original projects within Radcliffe’s uniquely vibrant interdisciplinary community. The Executive Director sets the strategic direction of the fellowship program; ensures the rigor, fairness, and visibility of its selection processes; and stewards the fellows’ experience from recruitment through selection, residency, and alumni engagement. In close collaboration with the Associate Dean, the Dean of the Harvard Radcliffe Institute, and program partners, the Executive Director ensures that the fellowship program advances the Institute’s mission as a leading center for cross-disciplinary exploration and...

The incumbent will assist with and in some instances, manage compliance and risk management activities/functions for the Harvard Graduate School of Education.  Job-Specific Responsibilities: Under the direction of the HGSE Research Security Administrator, assists with administration of the emerging research security program for HGSE, collaborating, and connecting across multiple offices and roles to ensure HGSE executes and remains in compliance with Harvard’s Research Security policy and procedures. In support and under the direction of the HGSE Export Control Administrator, coordinates activities of the HGSE Export Controls (EC) program, including co-designing and launching program activities, communicating school-level information about EC, and coordinating or conducting Visual Compliance checks as required for international partners school-wide. Supports faculty and staff in engaging with the HGSE Export Compliance Program as well as international reviews. Aid the HGSE...

The Planning, Design and Construction Office (PD&C) seeks an experienced Senior Construction Manager (SrCM) to join the Project Management team responsible for the planning, design, construction, and turnover of capital projects across Harvard Medical School’s (HMS) campus. The SrCM plays a key role in executing HMS’s Five-Year Capital Plan and Campus Renewal Program, providing field-based construction leadership and coordination across multiple active projects. Reporting to the Director of Design and Construction, the Construction Manager serves as the Medical School’s on-site construction representative, overseeing construction activities to ensure projects meet established schedule, budget, safety, and quality objectives. The SrCM works closely with project managers, contractors, consultants, campus stakeholders, and Facilities staff to lead work within active academic, laboratory, and research environments. This position requires full-time on-site presence and work hours...

HALC seeks an experienced Senior Manager for Planning and Development, to facilitate the coordination of complex planning and design implementation, design review, and permitting processes across development projects within its portfolio.  Reporting to the Managing Director of Planning and Design Implementation, this role guides the development and refinement of site development parameters, design guidelines, and key physical planning elements for third-party projects; implements HALC’s design review process; and manages complex, multi-party entitlement efforts across the company’s development portfolio. The position requires exceptional organizational rigor, strong design judgment, collaborative spirit, and the ability to facilitate alignment among multiple stakeholders — including institutional and development partners, consultants, and public agencies — on a range of complex design, planning, and regulatory issues, ensuring projects advance in a manner consistent with the...

The Program Manager for Research Partnerships and Outreach will provide project management and coordination support across two key areas of work at the Center for Education Policy Research (CEPR): research partnership programming and center strategy and engagement activities. Approximately half of the role will focus on managing research partnership programming, including coordination of a public seminar series, fellowship recruitment and selection processes, and grant-related activities associated with CEPR’s research partnership initiatives. The other half of the role will support CEPR institutional priorities, including coordination related to CEPR board activities and broader center outreach and engagement efforts. This role requires strong organizational and project management skills, attention to detail, and the ability to manage multiple timelines and stakeholders across the university and partner organizations. Key Responsibilities Research Partnerships and Outreach...

ABRD Role Description The Allston Burr Resident Dean (ABRD) serves as both the academic dean and dean of students in one undergraduate House within the Harvard College residential system. The ABRD therefore oversees the academic progress and overall wellbeing of students in the House. The ABRD is a senior leader within the House, working closely with the Faculty Deans and House staff, and overseeing the Office of the Resident Dean for each House. The ABRD represents the students of their House at the Administrative Board and Honor Council and works with faculty, academic departments, and partner offices such as the Academic Resource Center and Disability Access Office on academic issues affecting individual students. The ABRD also works with Harvard University Health Services (HUHS), Counseling and Mental Health Services (CAMHS), the Office of Undergraduate Education, Office of Student Services, and the Student Support Team on issues related to student support. Like the Faculty...

Located within the Department of Molecular Metabolism at the Harvard T.H. Chan School of Public Health, the Hotamışlıgil Lab is at the forefront of uncovering the molecular roots of metabolic homeostasis. The research programs link these fundamental mechanistic pathways to  obesity- and age-associated disease clusters such as diabetes, fatty liver and pulmonary diseases, and atherosclerosis—with the ultimate goal of translating these discoveries into innovative therapies. We are pursuing a first-in-class therapeutic antibody that has the promise to target a wide range of devastating metabolic diseases. As we are progressing towards translation and clinical testing, we are seeking a proactive and scientifically active Senior Project Manager to orchestrate our antibody discovery and pipeline generation efforts within our internal science team, and maintain regular communication with technology development offices, partnering companies, CROs, and other parties as needs emerge. In...